Enrollment Office Assistant

Details posted: 11-May-26 • Location: Brooklyn, New York • Part time, 20 hrs/week (mid-August through mid-April)

About the role

Brooklyn Friends School (BFS), a thriving Early Childhood–12 grade school located in vibrant Downtown Brooklyn, seeks an Enrollment Office Assistant (EOA) within a dynamic community of colleagues. Founded in 1867, Brooklyn Friends School’s pillars—diversity, equity & belonging; global social impact; and wholeness & wellbeing—serve as guideposts for our action-oriented collective work. Our school provides a dynamic, diverse, and robust social/emotional environment and academic program that cultivates compassionate, intellectually curious, and confident changemakers.

As a school, we affirm that human diversity includes, but is not limited to: race, ethnicity, culture, national origin, religion, gender, gender identity and expression, sexual orientation, age, socioeconomic class, family structure and physical ability, as well as diversity of thought, talents, and learning style. Brooklyn Friends School does not discriminate based on these characteristics or any characteristic prohibited by law.

Responsibilities

Enrollment Office Responsibilities

• Provides administrative support to the enrollment team, including calendar management, scheduling of tours, interviews, or visits, meeting coordination, and preparation of materials for internal and external meetings
• Serves as a liaison between families and the enrollment team, handling inquiries appropriately and ensuring consistent, professional, and timely follow-through
• Processes, records, scans, uploads, and tracks all applications and associated materials, ensuring accuracy, completeness, and timely documentation
• Maintains and updates the admissions, retention, and enrollment databases, ensuring all records are up-to-date and accurate
• Generates reports for the enrollment team and leadership team as needed
• Supports annual enrollment goals in a mission-centered manner, with a keen understanding of the BFS core values of diversity and community
• Interviews and tours prospective families on an as-needed basis
• Maintains the general upkeep of the Enrollment Office space & supplies

Event Responsibilities

• Coordinates all Enrollment Office events throughout the year, including open houses, prospective parent events, yield and retention events, and new family welcome events
• Works with the operational team (tech, facilities, maintenance, food services, etc.) to ensure enrollment events are scheduled, staffed, and resourced appropriately
• Creates, coordinates, and disseminates enrollment and admission event communications in a strategic and timely manner
• Tracks RSVPs, prepares name tags, and communicates to colleagues and guests appropriately
• Manages vendors, contracts, equipment rentals and other key resources and materials necessary for enrollment and admission events
• Occasionally supports and liaises with other departments on all-school events to ensure they are orchestrated and executed smoothly
• Investigates, imagines, and implements event systems and processes for successful event planning and execution

Requirements

• Bachelor’s degree preferred
• Familiarity with Ravenna, Blackbaud, Clarity, and Microsoft Office preferred
• 3–5 years of experience in enrollment, admissions and/or event planning preferred
• Excellent written and verbal communication, with an ability to authentically and enthusiastically communicate the BFS mission and story to prospective families
• Demonstrated project management skills, with particular expertise in managing multiple workflows simultaneously
• Outstanding organizational skills with careful attention to detail and accuracy
• An appreciation for the ideals of Quaker philosophy and Brooklyn Friends School’s mission, and the nuances of a Quaker independent school
• Comfort with and desire to learn more about Quaker values and decision-making practices
• Strong work ethic and initiative in understanding all-school dynamics and proactively responding to a fast-paced environment
• Respect for confidentiality and handles sensitive information with discretion and integrity
• Ability to navigate open, productive, and challenging conversations which punctuate our insistence and focus on partnering with those within and outside of our community with an uncompromisable, inclusive and antiracist construct of admissions, enrollment, and community engagement work
• Willingness to work some weekends and evenings for events

Physical Requirements

• Must be able to work in an office environment including prolonged periods of sitting and standing
• Must be able to stand, bend over, twist and reach to access file cabinets, bookshelves and navigate office and workstation spaces
• Must be able to lift and carry up to 25 lbs
• Must be able to ambulate through a classroom setting, including walking up stairs
• Must be able to lift and carry small children in the case of emergency

Pay

$25.76 - $28.50 per hour

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 403(b) retirement plan
• Life insurance
• Long-term disability insurance