English Administrative Assistant II

About the role

Housed in the English Department, this position will work frequently with payroll, financial, academic, travel, receptionist/clerical, purchasing, and scheduling functions along with communications support for faculty and students.

Responsibilities

• Respond to informational requests.
• Keep faculty information updated.
• Maintain organizational systems: taking minutes on meetings, booking rooms, file systems, and office calendars.
• Distribute mail to faculty and students.
• Submit work and IT orders.
• Ensure FERPA and Title IX training are administered and kept updated.
• Manage department webpage, department handouts, and department photo library for orientation meetings and fairs.
• Enter payroll online and attend mandatory EPAF training sessions.
• Manage student worker budget, submit work study requests, and help student workers (including TAs).
• Approve timesheets and reconcile time cards.
• Hire new employees and administer orientation.
• Submit official department employee paperwork.
• Respond to faculty academic support requests and faculty course requests for many employees.
• Coordinate course add/drop forms, transfer credit information, grade change reports, incomplete grade contracts, create academic reports, and course grade prerequisite information.
• Manage scholarship process.
• Create .pdf files of department syllabi and policies.
• Keep students updated on events/workshops.
• Oversee travel expenses and make travel advance requests.
• Make reservations and submit final paperwork/reimbursement within deadlines.
• Work with controllers office to maintain and review budgets.
• Manage department spending and keep within budget.
• Maintain inventory, computer replacement schedule, and copy machine contracts.
• Offer support to writing center by approving timesheets and entering online EPAFs.
• Offer support to the Tanner Center by allocating P-card expenses and managing expenses for guest travelers.
• Perform other duties as assigned.

Requirements

• High School Degree/GED
• Two years secretarial experience
• Knowledge of business procedures, accounts receivable, filing, record keeping and office management

Preferred Qualifications

• Knowledge of Banner System.
• Excellent interpersonal skills to deal with a diverse group of individuals.
• Ability to work with a variety of office equipment.
• Organizational ability to respond to multiple project requirements.
• Knowledge of standard English spelling, grammar and punctuation.

Pay

$35,000.00 - $37,000.00 Annually

Schedule

Full-time

Location

Cedar City, UT