Engineering Project Coordinator - SPY-1

About the role

The Project Coordinator will be responsible for providing administrative and project support working closely with Engineering Integrated Product Teams (IPT), including engineers, program managers, and customers for the technical execution of engineering deliverables.

Responsibilities

• General administrative support for the Indiana Site.
• Travel program ownership.
• Monitor overhead budgets for early signs of budget shortfalls and overruns.
• Take clear, concise notes during meetings and communicate action items.
• Monitor project execution and work with team to schedule resources.
• Work with project managers to raise awareness of developing financial problems. Report routinely to IPT and Program leadership regarding those problems.
• Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and Site paperwork.
• Serve as the Subject Matter Expert (SME) for corporate policies and procedures, MS Office tools, marketing initiatives, procurement, IT support, and office flow, functionality, and health of the department.
• Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.
• Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.
• Perform other administrative support duties as may be required by Division leadership and other department managers.
• Develop a deliverable tracking system and execute tasks for project deliverables.
• Perform editorial review of project and other documents to improve quality of submittals.
• Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.
• Generate and update lifecycle sustainment plan.
• Organize and maintain technical data packages.

Qualifications

• US Citizenship and the ability to obtain and maintain a US secret clearance.
• 5-7 years of related experience.
• Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.
• Effective verbal and written communication skills.
• Detail oriented; possess excellent planning and organizational skills; inquisitive.
• Excellent interpersonal and verbal/written communication skills.
• Must be capable of working with individuals at all levels within and outside of the organization.
• Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access, or other database tools.

Skills

• Attention to Detail.
• Stress Tolerance.
• Quality Orientation.
• Planning and Organization.
• Technical Expertise.

Benefits

• Medical, Dental & Vision Insurance Coverage.
• Life/ADD & Short/Long Term Disability Insurance.
• 401(k) Savings Plan.
• Employee Stock Purchase Plan (ESPP).
• Paid Time-Off (PTO).
• Holidays.
• Education Reimbursement.