Engagement Portfolio Administrator – Talent Acquisition

Position Summary

The Engagement Portfolio Administrator-Talent Acquisition (EPA-TA) is an integral member of our North America Talent Acquisition team, working closely with the practice leadership, firm leadership, consultants, and members of our consultant recruitment team to support our internal consultant recruitment process across the United States and Canada.

KEY RELATIONSHIPS

• Reports to: Head of Talent Acquisition, North America
• Other key relationships: Talent Acquisition Managers (on a search/project basis), Talent Acquisition Specialists, Talent Partners (for each Practice), Executive Engagement Administrators, Global Practice Leaders (across Search and Leadership Advisory), Consultants (across Search and Leadership Advisory), Global People Team colleagues, Finance, Legal, and Marketing business function colleagues

KEY RESPONSIBILITIES

• Provide project management and administrative support across our portfolio of consultant searches, organizing and ensuring all aspects of the search process run smoothly and efficiently.
• Aid in creating and maintaining relationships with key internal and external stakeholders, including EEA’s, consultants, and firm leaders across the firm.
• Prepare documents associated with our search assignments, including position specifications and candidate reports.

CANDIDATE PROFILE

• Minimum of 5-7 years of experience as an executive assistant, engagement manager, or project manager.
• Experience in a professional services environment is preferable.
• Strong project coordination and project management skills.
• Experience coordinating complex logistics and projects with multiple stakeholders.
• Excellent written and verbal communication skills.
• Expert user of Office applications (Word, Excel, PowerPoint and Outlook).
• Experience working with a relational database is considered a significant asset.
• Ability to work effectively in a fast-paced environment; work independently and under own direction and initiative.
• Undergraduate degree is required.

CORE CAPABILITIES

• Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships to build and strengthen a network of individuals who collaborate cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment.
• Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and create a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, a relational database and AI tools to their fullest potential in a demanding environment.
• Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm’s values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm, and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm’s policies, procedures, and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiency.

BENEFITS

• Base Compensation Range: $75,000–85,000 per year
• Discretionary Bonus Program: Eligible
• Benefits Package: Retirement savings plan with discretionary profit sharing contribution and employer match; PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable; Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account; Life Insurance, and short-term and long-term disability insurance; Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage.