Energy Development/Litigation Practice Assistant (Legal Assistant/Secretary)

We need to output HTML fragment with sections: About the role? The posting includes description. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We have content: description of role, responsibilities (list of functions), capabilities, technical knowledge, physical/mental, education & experience, work hours (schedule), compensation and benefits. We need to avoid repeating job title as heading. No Job ID. We need to remove boilerplate: cookie/navigation/legal/EEO etc. Not present. We need to use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive info, not invent. We need to include sections only when posting has real specific content. Let's map: - About the role: could be introductory paragraph: "Stoel Rives LLP has an immediate opening for an Energy Development/Litigation Practice Assistant in our Minneapolis office. This position provides legal and administrative support to attorneys in the Energy Development and Litigation practice groups. This position reports to the Office Administrator." That's substantive. - Responsibilities: list of essential functions/responsibilities (Legal Document Preparation and Filing, Word Processing, Timekeeping and Billing, Client Service, Teamwork, File and Document Management, Other Administrative Support). Could be a combined list. - Requirements: maybe Education & Experience? Or "Essential Capabilities"? The posting includes "Essential Capabilities" and "Technical Knowledge", "Physical/Mental Capabilities", "Education & Experience". We could group as Requirements/Qualifications/Skills. But we need to follow headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections to include based on content. We have: - Responsibilities: we have list. - Requirements: maybe Education & Experience (high school diploma, 3 years experience, etc.) plus maybe "Essential Capabilities" could be Skills? Actually "Essential Capabilities" are skills/abilities. - Qualifications: maybe "Certificate or college degree..." etc. - Skills: maybe "Technical Knowledge", "Physical/Mental Capabilities", "Essential Capabilities". But we must not create thin sections; prefer few substantive sections. Could combine some. We could have: - About the role (p) - Responsibilities (ul) - Qualifications (ul) covering Education & Experience, Essential Capabilities, Technical Knowledge, Physical/Mental Capabilities. - Benefits (ul) from benefits paragraph. - Pay (p) with salary range. - Schedule (p) with work hours. We need to avoid headings with filler like "commensurate with experience". Not present. We need to ensure we don't repeat job title. Let's extract details. About the role paragraph: combine first two sentences. Responsibilities: list each bullet as

• . The responsibilities are grouped under headings like "Legal Document Preparation and Filing", "Word Processing", etc. We'll make each as a list item maybe with sub-bullets? But we can just list each responsibility as a line. We need to preserve all substantive info; we can keep the sub-bullets as part of the li text. Simplify: each major function as li with its description. Let's extract: Legal Document Preparation and Filing: Prepare template/shell pleadings and other legal documents; coordinate document production; revise and format pleadings and other legal documents; file and serve pleadings in federal, state and appellate courts, state public utility commissions, federal administrative proceedings; and coordinate preparation of attorney and court working notebooks. Word Processing: Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison. Timekeeping and Billing: Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests. Client Service: Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts. Teamwork: Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings. File and Document Management: Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website. Other Administrative Support: Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc. Other duties as assigned. We could include "Other duties as assigned" as a li. Now Qualifications/Education & Experience: "High school diploma or GED equivalent; At least three years of experience providing legal administrative support, preferably in the area of energy and litigation.; Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience; Familiarity with state and local government structure is a plus; Familiarity with local state and federal court procedures and electronic court filing is a plus; Basic understanding of accounting is a plus" We could list these as li. Essential Capabilities: list of capabilities: Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English. Technical Knowledge: "Accurately type 60+ wpm; Proficiency in common office applications, including Microsoft Office suite and Adobe Acrobat; Experience with law firm software, such as iManage, Visio, Emburse, Carpe Diem, Aderant, Intapp, Maptician, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred" Physical/Mental Capabilities: "Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances." We could combine these under Qualifications or Skills. But we have headings: Requirements, Qualifications, Skills. We need to decide. Maybe: - Requirements: Education & Experience (hard requirements) - Qualifications: Essential Capabilities (soft skills) - Skills: Technical Knowledge + Physical/Mental Capabilities (hard skills) But we need to avoid thin sections. Each has substantive content. Alternatively, we could have: - About the role - Responsibilities - Qualifications (combining Education & Experience, Essential Capabilities, Technical Knowledge, Physical/Mental) - Benefits - Pay - Schedule That's fewer sections. But the instruction says: "Prefer a few substantive sections over many thin ones." So we can combine. Thus we will have:

  About the role

  ...

  Responsibilities

  ...

  Qualifications

  ...
  (including education/experience, essential capabilities, technical knowledge, physical/mental)

  Benefits

  ...

  Pay

  ...

  Schedule

  ...

  We need to ensure we don't include empty sections. Now extract benefits paragraph: "In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan." We can list each benefit as li. Pay: "The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location." Schedule: "NORMAL WORK HOURS This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday." We need to keep that. Now we need to ensure we don't include boilerplate like "No recruiters." That's at end; we can drop as it's not substantive? It's a statement but maybe minor. The instruction: remove duplicated lines, application instructions. "No recruiters." is not application instruction; it's a note. Could keep but it's minor. Might drop as not essential. Safer to drop. Now produce HTML. We must not include or . Just fragment. Let's craft. About the role p: combine first two sentences: "Stoel Rives LLP has an immediate opening for an Energy Development/Litigation Practice Assistant in our Minneapolis office. This position provides legal and administrative support to attorneys in the Energy Development and Litigation practice groups. This position reports to the Office Administrator." Now Responsibilities ul: each li as described. We'll need to ensure we don't miss any. Let's list each responsibility as li with the full sentence. I'll produce:
  • Legal Document Preparation and Filing: Prepare template/shell pleadings and other legal documents; coordinate document production; revise and format pleadings and other legal documents; file and serve pleadings in federal, state and appellate courts, state public utility commissions, federal administrative proceedings; and coordinate preparation of attorney and court working notebooks.
  • Word Processing: Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact