Energy Administrative Assistant - M&M Service Company - Bunker Hill, IL

Purpose and Summary Statement

Provides administrative support for Energy Department staff and salespeople. Duties include web-based support and general clerical work. Projects a professional company image through in-person and phone interaction.

Essential Job Functions

• Answer telephones, provide appropriate customer service or direct to appropriate salesperson/staff member.
• Responsible for contract preparation and administration.
• Prepare and maintain accurate lease records.
• Maintain thorough knowledge of appropriate software.
• Support staff in assigned project-based work both in a team-oriented environment and independently.
• Utilizes organization, time-management and problem-solving skills to perform work efficiently and effectively.

Other Job Functions

• Cross-trains and serves as backup for other administrative positions as assigned.
• Performs all other duties as assigned.

Requirements

• High school diploma or equivalent, and 1 year or more of administrative work experience to demonstrate knowledge of professional communication skills, typing proficiency, and Microsoft Office programs.
• Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making, and skill development.
• Maintains a valid driver’s license and satisfactory driving record.
• Ability to work extended hours when necessary.
• Ability to travel independently and overnight.
• Ability and willingness to participate in required training.

Qualifications

• Knowledge of professional communication skills, typing proficiency, and Microsoft Office programs.
• Business knowledge, collaboration, communication, customer focus, decision making, and skill development.
• Valid driver’s license and satisfactory driving record.
• Extended hours and overnight travel ability.
• Participation in required training.

Skills

• Customer service
• Contract preparation and administration
• Lease record maintenance
• Software proficiency
• Project management
• Time management
• Problem solving

Benefits

• Fully funded pension
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Supplemental plans such as accident, critical illness, disability, hospital indemnity, and identity theft protection
• Broad range of paid time off (PTO) and paid holidays
• 401(k) plan with company matching
• Employee Assistance Program (EAP)