EMPLOYMENT PROGRAM PAYMENT ANALYST

Responsibilities

• Review, analyze, and process payment requests in PASSPort to ensure they are properly authorized, considering all payment details including recoupments and adjustments.
• Notify supervisor and/or program of inconsistencies and errors in the payment process and ensure follow-up on incomplete payments.
• Utilize the City’s Financial Management System (FMS) to check contract information including contract period, encumbrances, and payments.
• Process PACSWEB submissions for Milestones and Care Fares; create payment vouchers (PRN) for car fares using FMS for PACSWEB and offline submission.
• Cross-check PACSWEB and FMS to verify that submissions match payments in FMS.
• Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed through FMS within the prescribed period.
• Create vouchers and apply levels of approvals to pending payments in FMS.
• Verify the completeness and accuracy of payment information by reconciling data in the Bureau’s Access database (Paytrace) against PASSPort and FMS.
• Maintain the unit’s offline payment records on scanned documents.
• Monitor scanning and indexing of vouchers in HRA One Viewer and indexing systems.
• Generate and provide various regular and ad hoc reports for management.
• Provide requested documentation to internal and external auditors for ongoing audits.
• Maintain liaison with DSS/HRA/DHS program offices and outside vendors to resolve issues concerning payments.
• Provide assistance to ancillary units in BAP and support the quality assurance team with inquiries and other necessary data.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above.

Qualifications

• Knowledge of FMS, and PASSPort.
• Experience with accounts payable processing, reconciliation, and financial record-keeping.
• Strong attention to detail and analytical skills in financial documentation review.
• Experience developing and maintaining internal controls.

Skills

• Knowledge of FMS, and PASSPort.
• Experience with accounts payable processing, reconciliation, and financial record-keeping.
• Strong attention to detail and analytical skills in financial documentation review.
• Experience developing and maintaining internal controls.