Employee Benefits Specialist

Posted: 10/8/2026 · Location: Administration Building · Closes: 10/23/2026

About the role

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.

Qualifications

Education

• High school diploma or GED

Skills & Knowledge

• Knowledge of administration of employee benefits programs and applicable laws
• Ability to interpret and disseminate insurance and benefits information to individuals and groups
• Strong organizational, communication, and interpersonal skills
• Ability to effectively present information in one-on-one and to small and large groups of employees
• Proficiency in keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience

• 3 years of experience in benefits administration, insurance administration, or related field preferred

Responsibilities

Benefits Administration

• Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement
• Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution
• Act as liaison between employees and insurance carrier's claims office and resolve administrative problems with insurance carrier representatives
• Provide timely notice to employees under the requirements of COBRA, HIPAA, and ACA including issuing certificates of coverage for all medical plans for all terminated employees and dependents
• Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans
• Assist with the annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms
• Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines

Records, Reports, and Correspondence

• Prepare and verify monthly premium statements for all group insurance policies
• Balance and submit billing statements to accounting for payment
• Maintain all benefits-related records including statistical data relative to premiums and cost
• Assist with required data entry and preparation of reports
• Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution
• Maintain and distribute insurance forms and supplies to campuses and other district buildings
• Compile, maintain, and file all reports, records, and other documents as required
• Maintain confidentiality of information

Other Duties

• Follow district safety protocols and emergency procedures
• Provide administrative support to the Human Resources Department and Director of Human Resources
• Enter and update employee certification information
• Build Service Records in Frontline
• Other duties as assigned

Requirements

Physical & Mental Demands

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours
• Work with frequent interruptions; maintain emotional control under stress

Tools & Equipment

• Standard office equipment including personal computer and peripherals

Supervisory Responsibilities

None.