Emergency Technology and Entrepreneur Academy Administrative Assistant (Academic Year)

Job Summary

The Administrative Assistant plays a vital role in supporting the Assistant Principal or designee by ensuring the smooth, professional operation of the school office. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Maintain an efficient and organized office environment that supports school administration, faculty, students, and families.
• Handle daily clerical tasks including filing, copying, scanning, and preparing documents.
• Manage and maintain confidential files and records, including updates and reviews of manuals and reference materials.
• Distribute mail and ensure timely communication within the building.
• Arrange and manage schedules and appointments for the Assistant Principal and other designated staff.
• Afford administrative and scheduling support by assisting in the creation and preparation of reports, graphics, and presentations using word processing, data management, and design tools.
• Handle office interruptions and emergencies with calm professionalism; contact appropriate personnel when necessary.
• Serve as the primary office point of contact, greet visitors, answer phone calls, take messages, and assist with inquiries in a professional and courteous manner.
• Compose routine correspondence such as memos, letters, and standard replies on behalf of the Assistant Principal or designee.
• Communicate effectively with students, families, staff, and community members, maintaining a welcoming and respectful tone at all times.
• Use PowerSchool to compile data and generate reports.
• Proficiently utilize Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides) for daily tasks.
• Maintain and troubleshoot basic office equipment, including copiers; coordinate repairs and order supplies as needed.

Required Qualifications

• A high school diploma or equivalent.
• One (1) to two (2) years of experience in secretarial or administrative support.
• Demonstrated proficiency with Google Workspace, Microsoft Word/Excel, and PowerSchool (or willingness to learn).
• Strong grammar, punctuation, and spelling skills for proofreading and written communication.
• Excellent interpersonal skills, including the ability to communicate tactfully and effectively.
• Ability to multitask, prioritize assignments, and remain organized in a fast-paced environment.
• A friendly, approachable demeanor with a passion for working with students, staff, and families.
• Willingness to take notes and develop additional technical or clerical skills as needed.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.

Reports To

Assigned District Administrator as designated by the Superintendent.

Working Conditions

Grade 2 with benefits/46 weeks. Salary in accordance with UPSEU Bargaining Unit Contract.

Application Procedure

All applicants must apply online at www.danbury.k12.ct.us.