Administrative Assistant

Description

Provides administrative support, including recordkeeping, form creation and updating, spreadsheet creation and updating, file management, greeting and managing walk-in traffic and field phone calls.

Requirements

• Creates and maintains personnel files.
• Creates and updates Excel spreadsheets and other documents as required.
• Filings confidential and other departmental documents.
• Greets employees, customers, visitors, vendors with a warm smile, with a pleasant attitude and with the utmost professional behavior.
• Affords assistance with Emergency & Pandemic Response activities when appropriate (i.e. temperature screenings, health questionnaires, etc.).
• Affords assistance with coordination of events with the ESA Committee.
• Maintains proper inventory of PPE for the front office area and places orders with Safety Team / Purchasing for replacement items.
• Proofreads departmental documents as needed.
• Answers phone calls with proper greeting, screens callers, and transfers appropriately.
• Sets up and maintains lobby.
• Notifies appropriate personnel of visitors.
• Affords assistance with set-up of company meetings.
• Ensures substitute receptionist is properly trained.
• Presents and distributes reports.
• Files and maintains group training/policy records.
• Updates Communication Board.
• Sources candidates, screens resumes, arranges interviews, tracks applicants, performs reference checks, and background checks.
• Affords assistance with visitors and vendors following safety, PPE, and other related plant procedures.
• Affords assistance to current employees with company systems to include new hire training, resetting passwords, requesting time off and managing personal information.
• Performs other job duties as assigned.

Qualifications

• Must be able to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Must be able to maintain good attendance.
• Must have mathematical ability to perform calculations required by the job.
• Must be computer literate including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
• Must be well-organized and able to manage time efficiently.
• Must be able to multi-task and strong attention to detail.
• Must be able to maintain a professional demeanor at all times.
• Must have a professional appearance.
• Must be able to perform essential functions of this job with or without reasonable accommodation.