Emergency Response Roster - Grant Finance Manager

Job Purpose

Here’s where you come in: As a Grant Finance Manager in a response, you will ensure grant budgets are appropriate, that grant financial reports are accurate and timely and that Response complies with donor requirements; assist with overall program budgeting and ensure operational plan is funded.

Key Responsibilities

• Grants / Projects Financial Management and Reporting
• Respond to respective queries in relation to these reports from donors, support offices and internal Response management.
• Co-ordinate and review grants/project budget development (proposal, grant and match).
• Review and analyse grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.
• Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without compromising ministry quality.
• Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.
• Occasionally visit project field sites to ensure financial controls and procedures are in place.
• Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.
• Play an active role in training and mentoring grant finance staff on matters related to grant management.
• Create an environment of experience sharing and promote best practices within the response office.
• Risk Management: Office in compliance with WVI policies, donors’ regulations and reduced grants risk exposure.
• Coordinate with Program Managers to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
• Participate in grants audit preparation to provide required information and address disallowed costs.
• Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk.
• Provide advice on interpretation of award terms and ensure that grants implementations are within the requirements and ensure donor financial compliance.
• Aid Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations.
• Aid in the preparation to grants closeouts plan to ensure compliance with award requirements.
• Avoid exceeding the No Cost Recovery threshold in all Grants submissions and engage in negotiations accordingly.
• Achieve 100% Budget Performance Standards (BPS) compliance.
• Team Management: Staff capacity built for effective grants implementation.
• Provide leadership in maintaining positive, constructive and supportive communication with team members.
• Effectively manage the performance of direct reports, ensuring performance agreements, regular performance reviews, and annual appraisals are done.
• Optimize subordinates’ potentials through coaching, on-the-job training, and capacity building.
• Address performance or behavioral issues when they arise.
• Create an environment of experience sharing and promote best practices within the region.

Safety And Security Responsibilities

• Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.
• Responsible of own and staff security and actively contribute to a positive security culture.
• Abside by the security policies and procedures and report any incidents or breaches to line manager and / or risk manager.

Minimum Requirements

• Knowledge, Skill and Experience:
• Minimum of 5 years of experience with a mix of home country and international experience in humanitarian responses within complex, fragile and conflict-related contexts.
• Two years of international experience outside of your home country/local assignment.
• Demonstrated understanding of humanitarian principles, standards and best practices.
• Strong communication skills in English (oral and written) with ability to express ideas and concepts clearly and persuasively with internal and external stakeholders.
• Emotional intelligence (self-awareness, managing emotions and those of others, remaining calm/composed, dealing with ambiguity and change).
• Ability to work with a reasonable level of comfort in high tension and high security-risk situations.

Required Education, Training, License, Registration, And/or Certification

• Must have at least a Bachelor or Master’s degree in relevant field.
• At least 5 years of practical experience in humanitarian related work.
• Excellent English written and verbal communication skills.
• Demonstrated leadership, people management, coaching, mentoring, and team-building skills.
• Strong problem identification, analytical, and solving skills.
• Strong competency in proposal & report writing, monitoring and budgeting skills.
• Experience working with communities and local governments, INGOs, donors, and other key internal and external stakeholders.
• Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment.
• Committed to World Vision Core Values and Mission Statement.
• Knowledge of and adherence to the Red Cross and NGO Code of Conduct.

Preferred Experience, Knowledge And/or Other Qualifications

• Financial and program management skills.
• Computer skills.
• Working knowledge of programs/projects cycle management.
• Ability to maintain effective working relationships with all staff and other key partners.
• Good planning and organizational skills.
• Human Resource skills.
• Hostile Environment Awareness Training (HEAT) or equivalent security training certificate.

Required Travel And/or Work Environment Accommodations

• Ability to travel domestically and internationally as required.
• Able to work under pressure.
• Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene.
• Effective written and verbal communication in English.
• Other UN languages such as French, Arabic, Spanish, and Portuguese, are preferred.