Emergency Response Roster - Supply Chain Manager

Key Responsibilities

• Develop and implement supply chain strategies and plans to support WV’s large-scale disaster response operations.
• Establish & lead the response’s emergency supply chain department, developing the strategy and establishing the team, systems, processes, facilities, supplies and relationships required to undertake its responsibilities within the response.
• Cook up with program managers, logistics partners, and other stakeholders to ensure alignment of supply chain activities with program objectives.
• Participate in the Response Senior Management/ Leadership team meetings.
• Lead procurement processes for essential relief items and services including sourcing, tendering, negotiation, contracting, and vendor management.
• Provide supply chain technical support and guidance to Cash and Voucher Assistance (CVA) program when applicable.
• Ensure compliance with WVI GSCM procurement policies, Provision system, donor requirements, and relevant regulations.
• Ensure wise implementation of any activated waiver under EMR 01 Emergency Financial and Supply Chain Procedures.
• Manage logistics operations, including transportation, warehousing, inventory management, and distribution of relief supplies.
• Coordinate with transport providers, customs authorities, and other partners to facilitate the timely delivery of humanitarian aid.
• Oversee inventory management systems to track and monitor the movement of relief items throughout the supply chain.
• Ensure accurate and timely reporting on inventory levels, including stock status and distribution.
• Oversee the management of the fleet, ensuring optimal utilization of vehicles and fuel in cost-effectiveness ways considering the environmental stewardship wherever possible.
• Develop and implement protocols for safe and efficient delivery of aid, considering factors like route optimization, driver safety, and vehicle maintenance.
• Oversee the management of the response's vehicle fleet, including maintenance, repairs, and fuel management.
• Provide oversight of vehicle tracking systems to monitor vehicle movements and enhance fleet visibility.
• Collaborate with other humanitarian actors, government agencies, and local partners to ensure coordinated and efficient response efforts.
• Participate in coordination meetings, Logistics clusters, and working groups to share information and resources.
• Identify and mitigate supply chain risks, including procurement delays, transportation disruptions, and security threats.
• Ensure compliance with relevant regulations, policies, and ethical standards in supply chain operations.
• Ensure anti-corruption and fraud mitigation strategies including the internal control framework are in place and implemented.
• Provide training and capacity-building support to supply chain staff and partners on best practices, standards, and procedures.
• Foster a culture of continuous learning and improvement within the supply chain team.
• Establish monitoring and evaluation mechanisms to assess the effectiveness and impact of supply chain activities and systems and produce sourcing status reports to leadership.
• Collect data, analyse performance metrics, and make recommendations for improvements to enhance operational efficiency.

Required Education, Training, License, Registration, and/or Certification

• Bachelor’s Degree or Graduate Diploma in Business (Supply Chain Management, Project Management, Logistics) or equivalent.
• Hostile Environment Awareness Training (HEAT) or equivalent security training certificate.

Required Professional Experience

• Up to 5 years’ experience working in Emergency Logistics and Supply Chain functional areas (Procurement, Warehousing, Air, Sea, Land transport, Last mile distribution, Customs Clearance).
• Proven field experience in humanitarian logistics and supply chain operations.
• Extensive knowledge and skills in leading and developing Integrated Emergency Logistics, Supply Chain, Procurement and capability at an organizational level.
• Excellent knowledge of best practice strategic and operational planning, coordination, and control methodologies.
• Experience in building strong collaborative partnerships with internal and external (International Organisations, UN organisations, Corporate and Government) stakeholders.

Preferred Experience, Knowledge and/or Other Qualifications

• CIPS qualified.
• WVI GSCM Procurement Policy knowledge.
• Provision System Knowledge.