Elementary School Administrative Assistant

Qualifications

• Demonstrates a personal and growing Christian faith consistent with the mission and values of the school
• Personable, welcoming, and hospitable demeanor with a heart for serving families and students
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Strong verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work cooperatively and professionally within a team environment
• Ability to interact positively with students, parents, faculty, staff, and visitors
• Proficient in Microsoft Office, Google Workspace, and school-related technology platforms
• Ability to learn and effectively use the school’s Student Information System and other office systems
• Ability to remain calm, flexible, and solution-oriented in a busy school office environment

Essential Duties and Responsibilities

• Help maintain a warm, welcoming, and professional front office environment for students, parents, visitors, and faculty
• Greet and assist families and guests entering the elementary office
• Answer phones, respond to inquiries, and direct calls or visitors appropriately
• Provide exceptional customer service and support to school families
• Aid in communicating school procedures, schedules, and information to parents and staff
• Support the overall mission and daily operations of the elementary division
• Assist with transporting students who arrive late to school to their classrooms
• Afford assistance with transport students who are being picked up for early dismissal
• Afford assistance with student movement throughout the school day as directed by the Elementary Principal
• Afford assistance with transporting students to and from music lessons or other scheduled activities as needed
• Help ensure student safety and accountability during student transitions
• Input and maintain daily attendance records for elementary and preschool students
• Work cooperatively with the Elementary Principal regarding attendance monitoring, reporting, and follow-up
• Afford assistance with maintaining accurate student records and documentation
• Prepare attendance-related reports and assist with data verification as needed
• Provide data entry support to the Clinic by entering student medical information into the school’s Student Information System as needed
• Afford administrative and clerical support to the Elementary Principal
• Prepare class rosters, schedules, reports, correspondence, and other materials needed for the school year
• Afford assistance with copying, filing, data entry, document preparation, and record maintenance
• Support office workflows and organizational systems to ensure efficient operations
• Afford assistance with special projects and additional administrative tasks as assigned
• Work collaboratively with the office and administrative team to support school-wide initiatives and events

Event and Program Coordination

• Cover scheduling and reservations for elementary field trips under the direction of the Elementary Principal
• Cover transportation coordination for elementary field trips
• Cover permission forms and documentation for elementary field trips
• Cover communication with teachers and parents for elementary field trips
• Cover organizational and logistical support for elementary field trips
• Cover scheduling and coordinating all elementary school photo sessions with the school photographer
• Cover individual student photos for elementary school photo sessions
• Cover class photos for elementary school photo sessions
• Cover spring photos for elementary school photo sessions
• Cover faculty and staff photos for elementary school photo sessions
• Cover classroom and grade-level picture schedules for elementary school photo sessions
• Cover organization and logistics for picture day to ensure efficient operation
• Cover support for elementary programs, activities, and special events as needed

Professional Expectations

• Demonstrate professionalism, integrity, and a servant-hearted attitude in all interactions
• Maintain confidentiality regarding students, families, faculty, and school matters
• Support and uphold the mission, values, and policies of the school
• Exhibit flexibility and willingness to assist where needed within the school community
• Maintain a positive and collaborative working relationship with faculty, staff, and administration
• Attend meetings, trainings, and school events as required