Elementary Registrar (Bilingual Spanish) - YES Prep Fifth Ward Elementary (Immediate Opening)

About the role

At YES Prep, the Elementary Registrar ensures data integrity, accurate enrollment records, and compliance across student documentation systems. The role supports campus operations, revenue accuracy, and serves as the campus expert in SIS updates, student files, residency verification, and compliance workflows related to enrollment, attendance, and student records. The Registrar works closely with the Operations Coordinator, Receptionist, DCO, and Home Office SIS/PEIMS teams to maintain complete, accurate, and up‑to‑date student data, enabling predictable operations and strong instructional support.

Responsibilities

• Process new applications in the SIS and verify all required documentation (residency, birth certificates, immunizations, custody orders, etc.).
• Ensure 100% accuracy in enrollment packets and obtain follow‑up information as needed.
• Enter new students into SIS accurately, including homeroom placement and program codes.
• Process withdrawals, ensuring records are complete and updating SIS promptly.
• Maintain cumulative student files, ensuring organization, completeness, and confidentiality.
• Upload, store, and update documents in digital records systems (e.g., Skyward, OnBase).
• Perform ongoing records audits and prepare for BOY/MOY/EOY audit cycles.
• Coordinate records requests and transfers for incoming and outgoing students.
• Maintain custody documentation with 100% accuracy.
• Support state and district reporting accuracy by completing SIS entries with precision (enrollment, attendance corrections, withdrawals, demographic updates).
• Assist elementary‑level PEIMS processes in alignment with Home Office timelines.
• Verify student program codes in partnership with campus SPED, 504, and ELL teams.
• Run data validation checks and correct errors proactively.
• Prepare PEIMS submissions by ensuring all student‑level data is accurate.
• Support daily attendance reconciliation with the Operations Coordinator and teachers.
• Enter attendance corrections, documentation, and coding changes; maintain attendance documentation for audits.
• Ensure attendance‑related entries meet district and state compliance expectations.
• Support ADA calculation accuracy through system maintenance.
• Ensure class rosters, homerooms, and teacher assignments are accurate in SIS.
• Support testing logistics through roster accuracy and student schedule validation.
• Produce reports for the DCO, teachers, and administrators as needed.
• Assist with year‑to‑year rollover, grade promotion accuracy, and homeroom placements.
• Communicate clearly and professionally with families about required enrollment documents, paperwork, records, and withdrawals.
• Schedule or support intake appointments in partnership with the receptionist and Operations Coordinator.
• Maintain confidentiality and professionalism in all family interactions.
• Collaborate with the Operations Coordinator, Receptionist, DCO, SIS/PEIMS Home Office, SPED & 504 coordinators, and testing coordinator.

Requirements

• 1‑3 years of business, operational, or data experience.
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes.