Bilingual Registrar- YES Prep West Secondary (Immediate Opening)

About the role

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact.

Responsibilities

• Thinking strategically about student data management and provide organizational leadership with recommendations for preserving data integrity and streamlining systems;
• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate including the confidentiality of such files;
• Overseeing proper file organization and storage;
• Managing and maintaining student and PEIMS data entry in student information system;
• Completing data verification and corrective action set by Home Office internal audit results;
• Serving as a liaison between campus personnel and Home Office regarding student information;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• Compiling and maintaining complex records and reports involving a large number of unit records and a large volume of changes;
• Campus maintains 0 missing grades at the end of each grading cycle;
• Collaborating with testing coordinator to ensure state testing records and scores are displayed accurately in the student information system and filed in students’ cumulative folders;
• Aiding the Director of Campus Operations with creation of student schedules and dispersion of transcripts to the appropriate parties at time of enrollment;
• Entering and maintaining personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in student information system and student cumulative folders;
• Completing any transcript corrections or updates in student information system;
• Driving a proactive annual enrollment strategy implementing automated reminders, hosting support sessions, and monitoring real-time dashboards;
• New student registration data is approved and accurate in Skyward;
• Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;
• Withdrawn students are accurately reflected in student database and leavers updated;
• Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;
• Processing all withdrawals for students and tracking post withdrawal enrollment;
• Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;
• Additional duties as assigned.

Requirements

• 1-3 years of business, operational, or data experience;
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes;
• Ability to juggle multiple tasks and initiatives at once;
• Ability to maintain the highest level of confidentiality;
• Excellent judgment in decision-making;
• Belief in and commitment to the mission and core value of YES Prep Public Schools;
• Openness to giving and receiving frequent feedback;
• Ability to maintain emotional control under stress;
• Ability to work urgently in a fast-paced and results-oriented environment;
• Ability to juggle multiple tasks and initiatives at once;
• Demonstrated ability to work on a team;
• A dedication to learn, grow, and develop as a professional.

Qualifications

• Passion for the mission;
• Drive for results;
• Care for students;
• Resilience;
• Humility.

Skills

• Data management;
• Administrative processes;
• Confidentiality;
• Decision-making;
• Teamwork;
• Learning and development.

Benefits

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc.
• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.
• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.

Pay

$19.86 - $24.69 per hour

Schedule

12-month start date: 26-27 School Year