Elementary Principal/Treasurer/Attendance Secretary

FLSA Classification: Non-exempt, hourly employee.

Schedule

• 200 work days per year (including paid holidays)
• Standard hours: 8 hours per day

Pay

• Starting hourly rate: $19.31
• Paid on the "Secretaries" Salary Schedule, Level 3

Benefits

• Eligible for benefits on the "Support Staff" benefits schedule if hired for at least 90 consecutive days

About the Role

Under direct supervision, the School Secretary (Principal/Treasurer/Attendance) performs school-based duties associated with updating and maintaining site-based financial accounts, records, and inventory/distribution of textbooks and curriculum. This role supports attendance needs, orders school supplies, and provides general office support. Employees in this classification function at a routine clerical/accounting level and produce various reports for audit and administration.

Reports to: Principal or other designated building administrator.

Responsibilities

Essential Functions

• Provides a high level of support to administrators
• Answers the telephone; provides information and assistance; takes/relays messages to appropriate personnel
• Performs customer service duties; greets visitors and students; provides information and assistance
• Supports building leaders and team with attendance needs of students and staff
• Collects and verifies monies received from staff, faculty, students, parents, and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositors
• Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via online system
• Matches invoices to purchase orders and approves payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the warehouse
• Balances accounts against monthly bank statements and prepares numerous monthly financial reports for the building Principal
• Plans for and ensures the distribution and organization of textbooks/curriculum for teachers and classrooms
• Collects all documentation in the form of textbook rental receipts, monies collected, and accounts payable; prepares end-of-year report and closes books; submits report to the building Principal
• Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics departments
• Works closely with vendors to develop and obtain desired products
• Maintains financial records and prepares financial reports for the Business Office regarding textbook rental fees, purchase of school supplies, sales, and expenses
• Maintains accurate records on textbooks/curriculum, including inventory of materials that have not been assigned to students
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax
• Responsible for keeping up to date on current technology as job-appropriate
• Responsible for timely and accurate information maintained as part of job responsibilities

Non-essential Functions

• Opens, stamps, and sorts U.S. mail and courier envelopes for distribution
• Sorts and distributes reports
• Prepares vendor checks for U.S. mailing
• Prepares vendor payment files for record storage
• Covers the front desk
• Performs related duties as directed

Requirements

Education/Training

• High school diploma or GED is required
• Experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential job functions is preferred

Skills & Aptitudes

• Data Utilization: Ability to calculate, compute, summate, and/or tabulate data and/or information; perform subsequent actions in relation to these computational operations
• Human Interaction: Ability to exchange information for the purpose of obtaining information or clarifying details within well-established policies, procedures, and standards
• Equipment, Machinery, Tools, and Materials Utilization: Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions
• Verbal Aptitude: Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information
• Mathematical Aptitude: Ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs
• Functional Reasoning: Ability to apply principles of rational systems; interpret instructions furnished in written, oral, diagrammatic, or schedule form; exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives
• Situational Reasoning: Ability to exercise judgment, decisiveness, and creativity required in situations involving evaluation of information against measurable or verifiable criteria

Physical & Sensory Requirements

• Physical Requirements: Tasks involve the ability to exert moderate physical effort in light to moderate work, which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (10-30 pounds). Tasks may involve extended periods of time standing at the service counter, in addition to sedentary work
• Sensory Requirements: Some tasks require visual perception and discrimination; some tasks require oral communications ability
• Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances