Elementary Principal/Treasurer/Attendance Secretary

About the role

The School Secretary (Principal/Treasurer/Attendance) is a non-exempt, hourly position working 200 days per year (including paid holidays) with standard daily hours of 8 depending on assignment. The role reports to the Principal or other designated building administrator and does not supervise other employees. Starting hourly rate is $19.31, and eligibility for benefits on the Support Staff schedule begins after 90 consecutive days of employment.

Responsibilities

• Update and maintain site-based financial accounts, records, and inventory; disseminate textbooks and curriculum materials.
• Support attendance tracking and reporting for students and staff.
• Collect, verify, and deposit monies from staff, faculty, students, parents, and outside agencies; prepare daily deposits and official receipts.
• Process purchase orders: verify availability, submit for approval, enter orders, match invoices, approve vendor payments, and distribute received merchandise.
• Balance accounts against monthly bank statements and prepare monthly financial reports for the Principal.
• Coordinate textbook/curriculum distribution and maintain accurate inventory records.
• Prepare end-of-year financial reports, close books, and submit to the Principal.
• Instruct teachers on fundraiser paperwork; prepare reports and coordinate ticket sales for special events and athletics.
• Work with vendors to obtain products and maintain financial records for textbook rentals, supplies, sales, and expenses.
• Operate office equipment such as typewriters, adding machines, or fax machines; stay current with relevant technology.
• Provide high-level administrative support: answer phones, greet visitors, relay messages, and assist with customer service.

Requirements

• High school diploma or GED required.
• This is an entry-level clerical/secretarial role; little or no prior experience is required, though bookkeeping or clerical experience is preferred.
• No certifications or licenses required.

Skills

• Data Utilization: Calculate, compute, summate, and tabulate data; perform subsequent actions based on computational results.
• Human Interaction: Exchange information to obtain or clarify details within established policies and procedures.
• Equipment Utilization: Operate office machinery and tools used in performing essential functions.
• Verbal Aptitude: Utilize reference, descriptive, and advisory data and information.
• Mathematical Aptitude: Perform addition, subtraction, multiplication, division; calculate decimals and percentages; interpret graphs.
• Functional Reasoning: Apply rational systems; interpret written, oral, diagrammatic, or schedule instructions; adapt methods to meet objectives.
• Situational Reasoning: Exercise judgment, decisiveness, and creativity in evaluating information against measurable criteria.

Physical Requirements

• Moderate physical effort involving light to moderate lifting, carrying, pushing, or pulling (10–30 pounds).
• Extended periods of standing at the service counter and sedentary work.

Sensory Requirements

• Visual perception and discrimination.
• Oral communication ability.

Environmental Factors

• Work is regularly performed in conditions without exposure to adverse environmental elements such as dirt, dust, odors, wetness, temperature extremes, fumes, noise, machinery hazards, or toxic agents.