Electrical & Instrumentation Maintenance Planner

Purpose Job description What if you could go to work and contribute to a sustainable future? Billerud is a leading sustainable packaging materials and paper company. We are passionate paper makers committed to providing the best solutions to our customers. It is our goal to deliver a quality product, on time. We offer competitive compensation, full benefits, opportunities for growth and advancement, and an understanding that our people make us successful. Job Description The Maintenance Planner is responsible for ensuring maintenance work is safe, properly scoped, planned, coordinated, documented, and prepared for efficient execution. This role is accountable for determining how work gets done by developing detailed work plans, identifying labor and material requirements, coordinating resources, maintaining the maintenance backlog, and supporting reliability and operational excellence initiatives. The Planner plays a critical role in maximizing equipment reliability, increasing workforce productivity, reducing downtime, and supporting the Manufacturing Work System (MWS). Qualifications Responsibilities: Work Planning & PreparationReview, analyze, and plan maintenance work orders based on priorities established jointly by Operations and Maintenance.Visit job sites to validate scope, assess work requirements, and identify potential execution challenges.Develop detailed job plansEnsure all work packages are complete and ready prior to scheduling.Develop and maintain precision maintenance work packages and documentationBacklog ManagementMaintain and manage the maintenance backlog.Review and prioritize notifications and work orders with Operations Maintenance Coordinators (OMCs) and Supervisors.Maintain "Ready-to-Schedule" (RTS) work order backlogReview aging backlog items and recommend reprioritization or removal of obsolete work.Scheduling SupportParticipate in weekly planning and scheduling meetings.Support development of weekly and outage schedules.Ensure all scheduled work has define scope, available materials, equipment, permits, and all necessary documentation and drawings.Coordinate outage, shutdown, and major maintenance event planning.Material & Resource CoordinationDetermine material requirements and verify availability.Work closely with Storeroom and Purchasing departments to secure necessary materials and services.Monitor material delivery schedules and update work plans accordingly.Validate and maintain Bills of Material (BOMs).Continuous ImprovementDevelop and maintain standardized job plans and procedures.Capture maintenance history and planning improvements from completed work.Support Root Cause Failure Analysis (RCFA) activities.Improve equipment reliability through effective planning and documentation practices.Participate in outage critiques and continuous improvement initiatives.SAP & Documentation ManagementMaintain accurate work order, equipment, and maintenance records in SAP PM.Ensure completed work orders contain quality documentation and history.Update equipment records, BOMs, procedures, and job plans as needed.Track performance metrics and support reliability reporting. Personal qualities Required Qualifications A demonstrated commitment to overall safe work practices and procedures.Must be capable of working safely in a heavy industrial environment, including frequent walking, standing, climbing ladders and platforms, working at heights, entering confined spaces, lifting up to 50 pounds, and performing physical tasks in varying temperatures and operating conditions.Five years or more experience in electrical, instrumentation, or industrial maintenance or a four-year technical degree with two years industry experience.Strong understanding of industrial Electrical and Instrumentation systems preferred.Previous maintenance planning, scheduling, supervisory, or reliability experience preferred.Strong understanding of maintenance and reliability best practices.Knowledge of precision, preventive and predictive maintenance strategies.Experience with Computerized Maintenance Management Systems (CMMS), preferably SAP PM.Ability to read and interpret drawings, P&IDs, Schematics, Equipment Manuals and Technical documentation.Excellent organizational and communication skills. Ability to communicate (verbal and written) to all levels of the organization.Ability to prioritize and manage multiple tasks effectively.Strong problem-solving skills and attention to detail.Technically proficient computer skills (Microsoft Office Suite) Application information Billerud NA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or status as an individual with a disability. Why us? At Billerud, you’ll be part of a collaborative, forward‑thinking team dedicated to shaping a more sustainable future. We’re committed to supporting your growth, well‑being, and long‑term success. Impactful Work – Contribute to meaningful sustainability initiatives.Career Growth – Access development programs and internal advancement opportunities.Education Support – Tuition reimbursement + certificate programs through partner schools.Competitive Compensation – Performance‑based bonus eligibility (role dependent).Comprehensive Benefits –Multiple medical plans with virtual care optionsGenerous 401(k) offeringsHSA contribution match + additional preventive exam contributionDental & vision coverageCompany‑paid disability insurancePrescription benefits Our recruitment process may include interviews, recruitment test, reference checks, and alcohol & drug testing. Do you want to help create a sustainable future through your work? At Billerud, we are fully committed to reduce our and our customers carbon footprint by offering high-performance paper and packaging materials. We are convinced that the right solutions can be important tools to help fight climate change. That's why we see it as our responsibility to enable the best packaging choices, for a better tomorrow. Our proud history in the forestry and paper industry goes back more than 150 years. Since then, we’ve grown to what we are today: a world leading company in high-performing paper and packaging materials - passionately committed to sustainability, quality, and customer value. Our materials are the basis of packaging and paper products used by millions of people around the world, 24 hours a day, all year round. We serve customers in more than 100 countries through our three business areas Liquid Packaging Board, Paper and Paper Board. Our nine production units are located in Sweden, USA, and Finland and we have around 5,200 employees in 16 countries. Our annual turnover is approximately SEK 40.5 billion and the share is listed on Nasdaq Stockholm. At Billerud we always put safety first, care for each other, and do what we say. Join us in redefining sustainable packaging and drive meaningful change for a better tomorrow.