Elections Program Manager

Position Summary

The Monterey County Elections Department is seeking a highly qualified and motivated individual to join our team as an Elections Program Manager. Under general direction, the incumbent plans, organizes, directs and oversees the activities and staff associated with one or more countywide program areas within the Registrar of Voters Office. The incumbent performs complex analytical duties, leads critical projects, and serves as a hands-on, sole contributor responsible for carrying out essential program functions. This role is instrumental in ensuring the effective administration of Monterey County’s election programs. The Elections Program Manager must be able to work a flexible schedule, including extended hours and weekends during peak election periods, to support the accurate and timely delivery of election services.

Examples of Duties

• Plans, organizes, and directs one or more programs of the Registrar of Voters office, including Candidate and Campaign Services, Voter Registration, Precinct Services, and Vote by Mail.
• Establishes program objectives aligned with departmental goals; develops strategies to achieve objectives and sets operational priorities.
• Under direction, formulates and implements policies, plans, and procedures; identifies required personnel and resource needs and allocates them appropriately to meet program mandates and objectives.
• Recruits, selects and hires temporary program staff; provides orientation, training and ongoing development, and directs and evaluates their work; recommends and implements disciplinary, counseling and/or separation activities.
• Implements, controls, monitors, and evaluates the assigned programs of the Registrar of Voters Office to ensure that they comply with the provisions of all applicable laws, regulations, and requirements governing the administration of elections and the provision of related services.
• Serves as liaison and represents the Registrar of Voters with public and private agencies and concerned community groups and organizations.
• Reads, understands, interprets and applies legal updates and changes to legal mandates, laws, codes and requirements. Conducts research and analysis involving complex policies, systems, and procedures to ensure compliance with legal obligations and supports the administrative objectives of the Registrar of Voters Office.
• Prepares, updates, and maintains internal and public-facing documents—including procedures, reports, emails, and presentations—using clear and correct written communication principles.
• Documents election activities and program-specific details for mandated retention periods and historical records.
• Performs other duties as required including but not limited to operating technology-based systems and equipment including marking devices, databases, and mail processing system.

Knowledge, Skills & Abilities

Thorough Knowledge Of:

• Principles of organization, administration, fiscal, time management and program management, particularly as it applies to government agencies.
• Techniques of organizing and motivating groups and individuals.
• Principles and practices of employee supervision, training, development, evaluation, and discipline.
• Methods of administrative and analytical problem solving.
• Administrative survey techniques; analytical principles and techniques.
• Effective customer service practices.

Working Knowledge Of:

• Electronic data processing equipment and other technology used in election management systems and election activities, such as databases and electronic voting systems.

Skill And Ability To:

• Plan, organize, and evaluate the functions and activities of assigned programs of the Registrar of Voters Office, work under the pressure of constant deadlines, with multiple priorities.
• Communicate ideas and information effectively, both orally and in writing.
• Plan and assign workloads clearly and effectively.
• Adhere to legal and/or mandated deadlines and timetables.
• Manage difficult and/or demanding customers.
• Demonstrate initiative and innovation in recognizing and resolving problems; develop and recommend effective courses of action.
• Establish and maintain the program's objectives, priorities, and policies.
• Understand, analyze, and interpret the United States Constitution, the Constitution of the State of California, California Elections, Government, Education, and other related Codes, regulations, and requirements governing the administration of elections and the provision of related services.

Experience/Education/Training Requirements

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

• Combination of education, training or experience equivalent to six (6) years of program management and supervisory experience which demonstrates the ability to plan, assign, train and evaluate the work of others, two years of which should be direct supervisory experience in an elections department or related field. Education at an accredited college or university may be substituted for experience for a year-for-year basis up to a maximum of four years; OR
• Two (2) years of experience in a position equivalent to Monterey County’s Election Services Specialist II classification.

Conditions of Employment

• Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

Benefits

The County of Monterey offers an excellent benefits package. Please visit our website to view the X Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.