Education Programs Coordinator

This is a temporary assignment (6 months) with potential to extend.

About the role

The Education Programs Coordinator supports the Division of HIV, Infectious Diseases & Global Medicine by managing a broad range of educational, administrative, and program coordination activities. This role serves as the primary coordinator for fellowship and trainee programs, educational conferences, faculty support, and divisional initiatives. Working closely with Division leadership, the coordinator ensures educational programs operate efficiently, remain compliant with accreditation standards, and provide an exceptional experience for fellows, residents, medical students, faculty, and visiting trainees. The position requires strong organizational skills, independent judgment, and the ability to manage multiple priorities in a fast-paced academic medical environment.

Responsibilities

• Manage fellowship and trainee programs, educational conferences, and faculty support initiatives.
• Coordinate divisional educational and administrative activities to ensure compliance with accreditation standards (e.g., ACGME/GME).
• Support financial management, budgeting, and administrative systems for educational programs.
• Oversee data management, reporting, and statistical analysis related to educational programs.
• Assist with visa renewals for international trainees and scholars.
• Manage research or training grants and fellowships.
• Utilize educational technology platforms and tools (e.g., Dreamweaver, HTML).
• Maintain confidentiality and exercise sound judgment in academic and administrative matters.

Requirements

• Bachelor’s degree in Business Administration or a related field, plus at least three years of relevant administrative or operations experience (or an equivalent combination of education and experience).
• 2–3 years of experience supporting clinical fellowship programs and administrative or financial operations.
• Knowledge of health professions education, ACGME/GME requirements, and academic medical center operations.
• Strong project management, organizational, analytical, and time management skills with the ability to prioritize competing deadlines.
• Excellent verbal and written communication skills with demonstrated critical thinking and problem-solving abilities.
• Ability to work independently and collaboratively while maintaining confidentiality.
• Experience with financial management, budgeting, and administrative systems.
• Familiarity with university systems and academic medical center environments.

Preferred Qualifications

• Experience with data management, statistical analysis, and reporting.
• Experience with Dreamweaver, HTML, or educational technology platforms.
• UC experience with Medical Staff credentialing.
• Experience supporting visa renewals for international trainees and scholars.
• Experience managing research or training grants and fellowships.