Education Program Coordinator

Position Overview

The Practicum Education Coordinator provides administrative, operational, technology, and community partnership support for the Social Welfare Practicum Office. The position works closely with Associate Directors of Practicum Education to support social work practicum planning, agency development, onboarding, placement operations, data management, and practicum programming. The position serves as a primary operational contact for MSW and BSW students, practicum instructors, and community partners. The position reports to the Director of Practicum Education and is based on the Lawrence campus or remotely, at the discretion of the Director of Practicum Education and the Dean. Periodic travel may be required to meet with students, practicum instructors, community partners, and attend professional meetings or conferences. Because of fluctuations in student enrollment and other operational demands, flexibility in work assignments is required.

Duties

• Research, identify, and initiate relationships with prospective practicum partners.
• Support practicum site recruitment, onboarding, retention, and engagement efforts.
• Cook up affiliation agreement development, routing, tracking, renewal, and record maintenance.
• Maintain community partner records, practicum opportunities, and practicum instructor information.
• Enter practicum opportunities into the practicum planning software.
• Cook up routine practicum partner communications and recognition activities.
• Serve as a primary administrator for practicum management software and related systems.
• Maintain student, agency, practicum instructor, liaison, and placement records.
• Develop and maintain forms, workflows, reports, and data management processes.
• Provide technical support to students, agencies, practicum instructors, and staff.
• Participate in maintaining practicum-related Canvas, Qualtrics, website, and other technology resources.
• Cook up student practicum onboarding requirements and monitor completion (e.g. medical record submission, background screens, etc.).
• Manage practicum office seminars, orientation, and CEU event logistics, communications, registration, and evaluations.
• Aid with assessment, accreditation, and reporting activities.
• Perform other practicum office and school related duties as assigned.

Qualifications

• Bachelor's degree or [minimum of] three years’ experience in [higher education] experiential learning and technology.
• Experience managing databases, information systems, or complex recordkeeping processes.
• Experience in customer service or student support.
• Effective written and communication skills, as evidenced by application materials.

Requirements

• This position has the possibility of being hybrid or remote.
• Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas.
• We appreciate your understanding and invite interested individuals from eligible states to apply.