Education Program Specialist – Foundational Sciences

About the role

The Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery, including Canvas management, classroom logistics, assessment support, attendance tracking, and coordination of instructional resources.

Responsibilities

• Serve as an operational point of contact for course directors, faculty, and students
• Ensure accurate and timely execution of course schedules and instructional activities
• Build and maintain Canvas course sites, including syllabi, schedules, modules, calendars, and course materials
• Support gradebook setup and maintenance as directed
• Aid in assessment and curricular content mapping projects
• Prepare classrooms for daily pre-clerkship sessions, including instructional technology setup
• Coordinate room reservations and collaborate with scheduling partners to avoid conflicts
• Troubleshoot technology issues in collaboration with information technology and educational technology teams
• Secure faculty and staff parking access as needed
• Contribute to execution of foundational course simulation events
• Process absence requests in accordance with program attendance policies
• Configure and manage attendance systems, including roster imports and settings
• Reconcile mandatory attendance with approved absences and maintain accurate records
• Provide operational support for examinations, including room preparation and proctoring assistance
• Assist with testing accommodations and exam day logistics
• Support ExamSoft, NBME, and LearningSpace workflows as assigned
• Provide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g., clinical performance exam weeks, simulation events)
• Assist with assessment operations and largescale curricular events as needed
• Support academic ceremonies and institutional events (e.g., White Coat, Match Day, Graduation) as assigned

Requirements

Education/Experience: Bachelor’s degree in Education, Health or other related fields Three (3) years of experience equivalent experience in academic medicine strongly preferred.

Qualifications

• Experience in academic program coordination, higher education administration, or medical education support
• Strong interpersonal and communication skills
• Strong organizational skills and attention to detail
• Demonstrated flexibility and ability to collaborate across teams
• Ability to manage multiple priorities in a deadline-driven environment

Skills

• Operational excellence and reliability
• Clear, professional communication
• Problem solving and adaptability
• Collaborative teamwork and service orientation
• Discretion and professionalism in handling student and faculty information