Education Dept Office, Records/Compliance Assistant

Responsibilities

• Provide administrative support for the Education Department, including attending department meetings, preparing and distributing meeting minutes, action items, and follow-up communications.
• Cook with other university departments as needed to support departmental operations.
• Respond professionally and effectively to inquiries and requests, both verbally and in writing.
• Afford general office support and departmental resources to faculty, staff, and students.
• Maintain department files, office supplies, and an organized workroom environment.
• Accurately record, post, and audit reports to ensure student and state-related records remain current and accurate.
• Collaborate with the Licensure Officer and Student Teaching Coordinator to audit student records for admission into the Teacher Education Program and recommendation for licensure.
• Schedule and audit student records to ensure compliance with university and state requirements.
• Assist with departmental budget administration, including tracking and submitting travel reimbursements for student teacher supervisors in consultation with the Department Chair.
• Manage mass communications to students and faculty regarding deadlines, policies, procedures, and departmental updates.
• Maintain the accuracy and completeness of the Education Department pages on the Waldorf University website.
• Perform other duties as assigned.

Qualifications & Skills

• Associate degree required with one to three years of related administrative or records management experience, preferably in a higher education setting.
• Strong organizational, communication, and interpersonal skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality when handling sensitive student and university information.
• Familiarity with university systems, integrated databases, records management, and Microsoft Office applications, including Word, Outlook, and Excel.
• Ability to interpret and apply policies, procedures, and regulations related to student records and compliance, including FERPA and State of Iowa requirements.
• Demonstrated professionalism, initiative, and a genuine interest in supporting students, faculty, and future educators while contributing to the mission and goals of Waldorf University.

Benefits

• This is a full-time benefit eligible position.
• Waldorf University offers a comprehensive benefit package including:
• health, life, LTD, 401k match and tuition benefits for employees and their families,
• options in dental, vision, supplemental and voluntary life insurances,
• FLEX spending plan.

To Apply

To Apply: Interested and qualified candidates are asked to apply through the link below, upload their application materials including a letter of interest outlining their qualifications, a resume, and contact information for at least three professional references. Final candidate will be subject to a background investigation. Review of applicants will begin immediately and continue until position is filled.