Education Assessment & Data Systems Specialist

About the role

This position supports Educational Services assessment programs, performing specialized data management and reporting duties. It involves coordinating state and local student assessment administration processes, extracting, compiling, and formatting data, and producing reports, dashboards, and presentations.

Responsibilities

• Prepares and distributes assessment reports, dashboards, charts, and communication materials to support instructional programs, accountability, and decision-making.
• Extracts, compiles, and coordinates student assessment and program data from District systems, including support for district-wide assessment administration and logistics.
• Performs advanced assessment data analysis and reporting using technological tools to extract, organize, and present information that supports decision-making, compliance, and program evaluation.
• Reviews assessment data for accuracy, participation, and compliance; resolves discrepancies and collaborates with Technology Services and site staff to ensure system readiness for reporting.
• Analyzes and summarizes information on student achievement, demographics, enrollment, and program participation.
• Develops and provides training and technical guidance to site and District staff on assessment data systems, reporting tools, and administration procedures, including accommodations and accessibility supports.
• Creates assessment procedures and user resources to ensure consistent and accurate data entry and reporting, and to support staff use of assessment systems.
• Affords assistance with user account access, permissions, and support for assessment data systems.
• Serves as liaison with external agencies and vendors regarding assessment platforms and reporting requirements.
• Captures state-mandated assessment reporting submissions, ensuring timely certification and compliance with applicable regulations.
• Supports the preparation of state and federal assessment reports by verifying accuracy and formatting data for submission.
• Aids in assessment audits and reviews by compiling and presenting requested data.
• Maintains assessment records and data files in accordance with District policies and regulations.
• Serves as a point of contact for families and supports communication of assessment-related information to stakeholders.
• Assists with the administration of District assessment programs, including coordination of assigned testing initiatives and collaboration with site and department staff.

Requirements

Receives supervision from the Assistant Superintendent of Educational Services or designee. No formal supervisory responsibilities.

Qualifications

An Associate’s degree in information systems, statistics, business administration, or a related field, and three (3) years of experience involving the collection, processing, and reporting of complex data. Experience with student or program data in an educational setting is highly desirable. Additional qualifying experience beyond the minimum required may substitute for the required education on a year-for-year basis.

Skills

Experience with student or program data in an educational setting is highly desirable. Experience with technology tools such as artificial intelligence, Excel, Power BI, Tableau, Canva, or similar software to analyze data, create reports, dashboards, or presentations. Experience with data management and reporting systems.

Benefits

Retirement security-CalPERS pension. Professional Growth Awards Program up to 16 paid holidays. Minimum of 6 vacation days. Monday-Friday work schedule. Medical benefits through Self-Insured Schools of California (SISC) or Blue Cross (PPO), Kaiser (HMO), or Delta Dental. Vision Service Plan (VSP) covers one vision examination and one set of lenses each twelve month period. VSP makes an allowance toward the cost of "Elective Contact Lenses." Prudential Life Insurance offers $10,000/member and $1,500/Dependents 01.

Pay

Salary range: TBD

Schedule

8 hours per day, 245 work days per year. This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active.