Editorial & Office Coordinator - Adventist Review

Position Summary

Evaluates potential manuscripts and is involved in the workflow process for Adventist Review publications. Serves as main point of contact with authors regarding manuscripts, biographies, and agreements. Communicates editorial decisions and manages Adventist Review databases.

Compensation

Full-time hourly position with benefits
Remuneration: Grade 6 ($25.86 - $36.90)
Benefits: Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

Supervisor

Associate Editor

Essential Job Functions

• Counsults with global partners to include sending translated files, Week of Prayer files, Adventist Review Digest, and monthly issue documents for translation

• Maintains author, manuscript, and publication agreement databases

• Sends acceptance and rejection notifications after manuscript review

• Maintains communication with global partners to include sending translated files, Week of Prayer files, Adventist Review Digest, and monthly issue documents for translation

• Manages manuscript workflow through Monday.com

• Inputs metadata into online news and articles (news has a daily cadence)

• Flows in articles for print into inCopy

• Proofreads print issue

• Collects author biographies and Form W-9s

• Calculates author remuneration

• Maintains string files for print magazine

• Mails complimentary issue copies to authors

• Provides event support by staffing the Adventist Review booth as needed

• Participates in Editorial Committee

• Schedules and coordinates all staff, board, worship, and division meetings

• Records, distributes, and archives minutes

• Administers the office calendar, filing cabinets, mailboxes, and supplies

• Handles office correspondence, including letters, emails, and phone calls

• Maintains and updates subscription databases across the web portal and internal files

• Reports on subscription activity, including renewals, cancellations, and updates

• Maintains mailing lists

Qualifications

• Education and Experience:

  • Bachelor’s degree with applicable coursework in journalism.

  • Appropriate successful work experience may be acceptable in lieu of scholastic requirement.

  • Three to four years of relevant, progressive work experience are needed to gain the skills and knowledge required to perform job duties.

• Knowledge, Skills & Abilities:

  • Knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.

  • Accurate English language usage including proficiency in spelling, grammar, punctuation, etc., and writing and proofreading skills are essential.

  • Must have well-developed skills in Microsoft Word, Outlook, Adobe, Wordpress, Monday.com, SharePoint, and InCopy.

  • Editorial aptitude, accuracy, writing skills, efficiency in general office duties also required.