Editorial Assistant, YUP

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer exploring all that Yale has to offer, your talents and contributions are welcome.

About the role

Provides high-level administrative and editorial support for two editors, including soliciting peer reviews for proposals and manuscripts, endorsements for marketing and promotional purposes, drafting memos, budgets, and other materials for internal and external editorial and marketing meetings. Works closely with authors to prepare manuscripts and accompanying materials for editing and production, and maintains spreadsheets, files, and databases. Collaborates closely with editors to prioritize tasks and workflow. Participates in hiring and training of academic year and summer interns. May represent the Press at academic conferences.

Responsibilities

• Guides authors in manuscript revision and preparation for submission.
• Guides authors in preparation of art for reproduction.
• Prepares contract abstracts.
• Prepares manuscripts for release to the manuscript editing department.
• Independently researches, selects, and contacts readers for manuscripts and maintains reader log. Processes honorariums.
• Drafts memos for the Acquisitions Panel and the Publications Committee.
• Prepares Title Information Sheets and other marketing/sales materials.
• Prepares and proofreads jacket copy.
• Secures promotional blurbs when requested.
• Assists with preparation of grant applications.
• Prepares workshop logs for design/production.
• Assists in tracking project expenditures and maintaining cost sheets.
• Undertakes and/or oversees image permissions work as required.
• Prepares, edits, and proofreads correspondence; articulates complex and sensitive information in a convincing, coherent, and efficient way.
• Creates and maintains book files.
• Assists Publisher and/or Managing Editor as required.
• Organizes and coordinates mailing of complimentary copies of new books.
• Oversees student interns.
• Monitors receipt of proposals and manuscripts. Prepares rejection letters.
• Attends production, launch, and other regular in-house meetings.
• Attends occasional academic conferences and exhibits.
• May perform other duties as assigned.

Requirements

• Excellent oral and written communication skills, including notetaking abilities and proofreading skills.
• Strong organizational skills, including the ability to maintain thorough and accurate records with minimal supervision.
• Excellent analytical and interpersonal skills, including the ability to interact with colleagues, faculty, authors, and publishing industry professionals with responsiveness, courtesy, tact, and discretion.
• Curiosity, proactivity, and engagement; demonstrated ability to anticipate and plan ahead to meet deadlines, seeking guidance as needed; to own and complete daily and seasonal tasks independently and efficiently; and to be accountable for completed work.
• Proficiency with Microsoft Office and Adobe Software.
• An understanding of the value of diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.

Qualifications

• Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
• Preferred: Experience in the publishing industry.
• Preferred: Experience with title management software and systems.

Pay

Hourly Range: $31.83

Schedule

Full time, hybrid work model.

All candidates for employment will be subject to pre-employment background screening, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements.