Editorial Assistant, Timber Press

Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level, hybrid role based in Portland, Oregon, with three required days in the office.

Responsibilities

• Interact professionally with authors, literary agents, and internal departments (design, publicity, marketing, production, and sales).
• Enter, maintain, and track metadata and key title information in our central management system throughout the life of a book.
• Assist in manuscript reviews, production handover preparation, image program and art log reviews, and other book-related tasks for projects acquired by senior editorial staff.
• Assist with onboarding new authors and executed contracts.
• Process and track payment requests and invoices.
• Support authors, editors, and design with photo research, procurement, licensure, and permissions.
• Draft independent contractor and commissioned art agreements.
• Draft descriptive copy and fact sheets.
• Attend editorial, marketing, and sales meetings as required.
• Manage the editorial inbox, including unsolicited proposals.
• Research book sales using internal and external databases.
• Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books.
• Manage and order complimentary copies of books.
• Apply titles for Cataloging in Publication records through the Library of Congress.
• Perform other administrative duties as needed.

Requirements

• Excellent written and verbal communication skills, with solid computer proficiency.
• Ability to deliver timely, accurate work with strong follow-up and follow-through.
• Demonstrated ability to work effectively within a team and with colleagues at all levels of seniority.
• Passion for nonfiction books and curiosity about a range of nonfiction subject areas.
• Self-directed and able to work independently.
• Highly organized, capable of multitasking, and detail-oriented.
• Imagination, creativity, and original thinking.
• Proficiency with email, calendar management, and file management tools (Microsoft Word, Excel, Outlook).
• Understanding of and appreciation for diversity, equity, and inclusion.

Benefits

• Medical, dental, and vision insurance.
• Basic and supplemental life insurance, short-term and long-term disability, accidental death and dismemberment, critical illness, and hospital indemnity.
• Long-term care insurance.
• Health and dependent care FSA, commuter benefit plan.
• Employee assistance program, tuition reimbursement, travel assistance.
• 401(k) with discretionary bonus program.
• Paid time off: 15 vacation days, 3 personal days, 10 holidays, and generous sick leave.
• Group discounts on auto and home insurance and legal services.

Pay

$48,300 per year.