EA & Office Manager

About the role

We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters. This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations.

Responsibilities

• Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
• Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
• Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
• Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
• Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
• Maintain office systems, supplies, and vendor relationships to support team productivity
• Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience
• Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
• Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
• Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is
• Build and refine systems that improve executive operations, communication flow, and office coordination
• Identify inefficiencies and implement scalable solutions before anyone has to ask
• Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier

Requirements

• 3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
• Experience in a high-growth, consumer-facing, or startup environment strongly preferred

Qualifications

• Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
• Strong organizational skills and the ability to manage competing priorities without dropping balls
• Genuine curiosity and comfort with AI tools and emerging technology — you seek them out, you don’t wait for someone to hand them to you

Benefits

This is a full-time exempt position headquartered in Denver, CO. Targeted compensation range is $75,000 - $95,000/year dependent upon experience. Our total rewards package includes competitive compensation, generous PTO, volunteer days off, health benefits (Medical, Dental, Vision, Disability), 401K, and paid Parental leave. In addition, we offer free design services, furniture discounts, and merchandise credits.

Pay

Targeted compensation range is $75,000 - $95,000/year dependent upon experience.

Schedule

Full-time, in-person, 5-days/week at our Denver headquarters.