E-Billing Coordinator

About the role

The E-Billing Coordinator is an integral part of Latham’s Billing team. This role will be responsible for the submission of electronic invoices to clients on a monthly basis, as well as preparing and submitting monthly e-invoices to corporate clients and ensuring all client and firm guidelines are followed during the submission process. This role will be located in either our Global Satellite Office in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Austin office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities

• Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed
• Popolating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system
• Coodinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions
• Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout
• Assisting E-Billing Supervisors with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Qualifications

• Exhibit the ability to test and troubleshoot multiple e-software applications and identify potential problem areas
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats
• Possess knowledge of basic accounting principles

Additional Information

We'd love to hear from you if you:

• Have a high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or a related field
• Have a minimum of one (1) year of experience with the 3E Billing system
• Have a minimum of one (1) year of related experience involving billing processes and practices, preferably

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Pay

USD $75,000.00 - USD $90,000.00 /Yr.