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DSHS WSH Administrative Assistant 3

Washington State Department of Social and Health Services · Lakewood, WA · Yesterday
AdministrativeFull-time

About the role

Join our team at Western State Hospital in Lakewood as an Administrative Assistant 3, supporting the Civil Center of Excellence Safety Operations Department. This position provides confidential administrative and staff support services to the Civil Centers Director of Security and the Safe Operations Department.

Responsibilities

  • Provide administrative and staff support services to the Civil Centers Director of Security and the Safe Operations Department.
  • Maintain and track assignments to and by the Director of Security and ensure all deadlines are met by established dates.
  • Exercise proper inventory control, effective supply ordering, develop or oversee the development of filling systems, arrange records classification, retention, and disposition.
  • Provide administrative support for personnel issues such as recruitment, selection, appointment, and promotions.
  • Schedule meetings for the Director of Security and others in the department.
  • Maintain data integrity and ensure confidentiality related to Safe Operations strategies.

Requirements

  • A high school diploma or equivalent and three years of clerical, office, or administrative support experience.
  • An Associate’s degree in business administration, public administration, or a closely related field and: one year of experience as an Administrative Assistant 2; or two years of experience as an Administrative Assistant 1.
  • An equivalent combination of education and experience totaling three or more years.

Desired Skills, Knowledge, And Abilities

  • Proficiency with Microsoft Office programs including Word, Excel, Outlook, databases, spreadsheets, and electronic correspondence.
  • Ability to draft, proofread, and prepare professional documents, reports, meeting agendas, and correspondence with attention to detail and accuracy.
  • Strong organizational and multitasking skills with the ability to prioritize assignments and maintain consistent performance in a fast-paced environment.
  • Ability to coordinate meetings, take accurate notes, and prepare clear and comprehensive meeting minutes.
  • Skilled in complex data entry, records management, filing, archiving, and maintaining confidential information.
  • Effective verbal and written communication skills with the ability to build positive working relationships across all levels of the organization.
  • Ability to operate standard office equipment and follow detailed instructions, policies, and procedures independently and professionally.

Who should apply?

Professionals who meet one of the following criteria are encouraged to apply:

  • A high school diploma or equivalent and three years of clerical, office, or administrative support experience.
  • An Associate’s degree in business administration, public administration, or a closely related field and: one year of experience as an Administrative Assistant 2; or two years of experience as an Administrative Assistant 1.
  • An equivalent combination of education and experience totaling three or more years.

Additional information

  • Work schedule: 8:00 AM - 4:00 PM, Monday through Friday.
  • Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
  • Pierce County employees are eligible to receive an Orca Card for transportation needs.

Ready to start a rewarding career?

Apply today! Along with your application, please include an updated resume and three professional references with contact information.

Contact

Questions? Please reach out to DSHS Recruiter Saleen Hernandez at saleen.hernandez@dshs.wa.gov and reference job number #06093.

Department of Social and Health Services (DSHS)

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.

E-Verify®

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

Relationship and Reporting Structure (Nepotism) Disclosure

If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here.

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