DSHS WSH Office Assistant 3

About the role

This position is within the Health Information Management Services (HIMS) at Western State Hospital (WSH) in Lakewood, WA. You will function as a ward clerk/clerical support to the interdisciplinary treatment teams on a particular ward and/or “sister” ward. The role is responsible for maintaining standardization of the medical record with strict adherence to federal and state regulations, following established hospital policies, procedures, guidelines, forms, and manuals specific to the maintenance and safeguarding of all patients' Protected Health Information (PHI) during all phases of the patient’s stay at WSH.

Responsibilities

• Perform a wide variety of clerical activities and tasks.
• Ensure the smooth operations of the wards, such as preparing admission/discharge paperwork for new or discharging patients.
• Process all documents including legal information, security, tracking, standardization, accuracy, maintenance, and up-to-date status of each hard copy clinical patient record.
• Complete required data entry and compile spreadsheets for the ward staff, quality assurance monitors, and monthly/weekly data reports, including discharge, admission, transfer to jail, and post documents to be sent to the HIMS department.
• Complete all clinical record printing, filing, data entry, composition, and data extracts in/for the clinical record.
• Perform accurate keyboarding of documentation for the medical records.
• Ensure that all patient records have a current Court Order filed in their medical chart following the GOR working chart order; file updated Court Orders upon receipt from Psychologist or from In & Out Reports.
• Conduct receiving and sorting of incoming ward and patient mail and delivery of outgoing ward and patient mail to the center’s designated mail area.
• Prepare and assemble all required documentation.
• Other duties as assigned.

Requirements

• Knowledge of medical records forms procurement and distribution procedures and records retention procedures.
• Ability to work with or around people in an inpatient behavioral health setting.
• Ability to effectively work with and communicate with a multidisciplinary medical staff team.
• Ability to type 40 words per minute.
• Knowledge of Microsoft Office programs.
• Proficiency in English both written and verbal.

Qualifications

• A high school diploma or equivalent AND two years of clerical experience.
• An Associate degree in business administration, accounting, or a related field is desired.

Schedule

6:30am - 3pm Monday-Friday with Saturday & Sunday as regular days off.

Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Benefits

Pierce County employees are eligible to receive an Orca Card for transportation needs.