Drawing Coordinator

Responsibilities

• Maintain Greenlink’s Master Drawing Register, including drawing number, title, revision, status, discipline, and date of issue
• Ensure the drawing log is current, accurate, and accessible to authorized stakeholders at all times
• Generate drawing log reports on a defined cadence for use in program reporting and leadership review
• Review all incoming engineering drawings for completeness, correct titling, numbering conventions, revision sequencing, and conformance to program standards prior to acceptance into the controlled document environment
• Return non-conforming submittals to the originating party with documented deficiency notices
• Track resubmittals and confirm resolution prior to final acceptance
• Document Control & Version Management
• Enforce revision control protocols to ensure superseded drawings are retired and clearly marked
• Manage role-based access permissions in coordination with the project management team
• Distribution & Transmittals
• Issue and distribute controlled drawings per the program’s distribution matrix
• Prepare, send, and log all formal transmittals for outgoing and incoming drawing packages
• Confirm receipt and acknowledgment from receiving parties as required
• Support routing of drawing submittals and track review status through the approval workflow
• Support routing of Requests for Information (RFIs) related to drawing conflicts or clarifications
• Submittal & RFI Coordination
• Maintain organized drawing archives throughout all project phases – design, construction, and closeout
• Compile and deliver as-built and record drawing sets at project milestones and final closeout
• Produce regular drawing status reports and metrics for program leadership
• Identify and escalate documentation risks, gaps, or non-conformances
• Recommend and implement improvements to drawing control processes, workflows, and systems

Qualifications

• Demonstrated experience managing engineering drawings across multiple disciplines (civil, structural, mechanical, electrical, etc.)
• 3 years minimum relevant experience
• Equivalent combination of education and directly relevant experience will be considered
• Experience with a formal Common Data Environment or document management system (e.g., Procore, Aconex, Unifier, ProjectSight, or equivalent)
• Ability to read and interpret engineering drawings and understand standard drawing conventions
• Proficiency in Microsoft Office Suite; advanced Excel skills required for log management and reporting