Donor Scholarships and Funds Manager

In support of the Philanthropy and Engagement Division, this position manages the full life-cycle of restricted funds enabling development and supporting stewardship functions within the division.

Responsibilities

• Restricted Funds: Effectively implement and administer information tracking via Raiser’s Edge and document management processes for restricted funds management; enabling the cultivation, solicitation, stewarding and recognition of the university’s generous benefactors.
• Process all gift agreements and other documents supporting new gifts to the Foundation or the Alumni Association.
• Draft and implement clear and concise gift agreements that strategically balance the donor’s wishes with the university’s needs.
• Provide guidance regarding fund criteria to ensure compliance with IRS, Title IX of The Civil Rights Act of 1964, Title IX of The Education Amendments Act of 1972, and TX SB 17.
• Research best practices, peer institutions, and government regulations and recommend changes and enhancements to improve administrative effectiveness.
• Manage the full life-cycle of policies and procedures related to gift acceptance and funds management. Draft, implement and maintain straightforward and effective policies and procedures ensuring that all stakeholders are involved and informed.
• Manage the full life-cycle of Foundation and Alumni Association restricted funds including gift agreement, creation of fund, donations to fund, and supporting stewardship of donors.
• Proactively maintain an ongoing health check of all funds, ensuring that necessary updates and transfers are applied, involving development personnel when communication is needed with the fund point of contact.
• Partner with Financial Aid & Scholarships to ensure scholarship opportunities are current and complete.
• Maintain an open line of communication with scholarship committees to ensure scholarship awards comply with donor restrictions.
• Coordinate the timely receipt of information from Financial Services to fulfill status and reporting requirements.
• Provide data, as needed, to stewardship personnel to support donor stewardship and recognition. Develop processes to support these functions.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three (3) years of related experience.
• Proven track record of successful project management.
• Outstanding organization and time-management skills to function efficiently in a fast-paced and deadline-oriented environment.
• Superior attention to detail and commitment to high standards of service excellence.
• Excellent communication skills to effectively interact with all levels of management, staff and departments across campus.
• Clear and concise business writing skills.
• Effective consensus builder.
• Proficiency with MS Excel, MS Word, MS Teams, and Blackbaud’s Raiser’s Edge.
• Ability to multitask and work cooperatively with others.
• Ability to quickly learn and utilize department specific information systems.
• Certification in Blackbaud’s Raiser’s Edge preferred.

Preferred Qualifications

• Master’s degree preferred.
• Working knowledge of university procurement policies.
• Experience with Raiser’s Edge including query, export and gift processing.
• Experience with FRS module within the TAMUS Canopy system and TAMUS Endowment reporting system is preferred.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.