Donor Experiences Intern

About the role

The Donor Experiences Intern supports the Oklahoma State University Foundation by assisting with the planning and execution of both large- and small-scale donor events. This role plays an important part in ensuring events run smoothly from initial planning through post-event wrap-up. The intern will work closely with the Donor Experiences team to coordinate details, provide logistical support and contribute to delivering high-quality, memorable experiences for OSU donors.

Schedule

This position requires approximately 12–15 hours per week, with a flexible schedule between 8 a.m. and 5 p.m., Monday through Friday. During busy event season, hours may increase to 18–25 hours per week. Some after-hours work at evening and weekend events may be required.

Responsibilities

• Event Planning & Execution (50%)
  • Attend planning meetings, as appropriate, to gain insight into the event planning process.
  • Assist with event logistics, including registration, set-up, on-site support, and tear-down, to gain hands-on experience with events from start to finish.
  • Support event data management by helping with pre- and post-event documentation in the Linvio Events module.
• Administrative & Operational Support (50%)
  • Maintain an accurate, up-to-date inventory of event materials and supplies.
  • Prepare address labels, mailings, and name tags for events and communications.
  • Assist with ticket packaging, distribution and related event mailings.
  • Respond to phone calls and emails promptly to provide excellent service and support to internal and external stakeholders.

Qualifications

• Oklahoma State University student in good standing with the university.
• Pursuing a degree in hospitality and tourism management, or related fields preferred, but not required.

Skills

• Knowledge of basic information systems.
• Proficiency in Microsoft Office products.
• Written and verbal communication skills.
• Creative, motivated, passionate, and team player.
• Self-starter with the ability to get up to speed quickly and work effectively with little direction or supervision.
• Strong time management and organizational skills with efficient decision-making capabilities and attention to detail.

Physical Requirements

• Must use a computer terminal and view a computer screen for extended periods of time.
• Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country.
• Must constantly use visual acuity to check printed and designed materials of various types.
• Must be able to navigate within the OSU Foundation.
• Must be able to lift up to 50 pounds and be able to stand for extended periods of time.
• Typical office working conditions.