Documentation Specialist- Post Closing Audit

About the role

The Documentation Specialist supports the Bank's risk mitigation efforts by ensuring properly executed original loan documentation is received, reviewed, tracked, and maintained in accordance with applicable bank policies, regulatory requirements, and legal documentation standards.

Responsibilities

• Review loan documentation to confirm receipt of required original documents and accurately enter follow-up items and exceptions into the tracking system with appropriate tickler dates.
• Evaluate insurance policies to determine whether coverage meets or exceeds bank policy requirements and applicable federal regulations.
• Analyze loan documentation to identify, validate, and certify compliance with bank policies, credit requirements, and regulatory standards.
• Receive and review UCC lien searches to validate MidFirst Bank’s lien position.
• Ensure deposit account holds are properly placed and possessory collateral is appropriately safeguarded.
• Review incoming documentation to determine whether exceptions may be cleared and update the tracking system accordingly.
• Maintain collateral records on the host system to ensure collateral information is accurate, complete, and appropriately monitored.
• Interpret loan documentation, credit policy, and the Commercial Lender’s Handbook to support accurate documentation review and exception management.
• Communicate documentation deficiencies to lending personnel and provide guidance regarding required corrective action.
• Perform administrative duties, special projects, and other related responsibilities as assigned.

Requirements

• One to two years of loan auditing, loan processing, or related banking experience.
• Excellent interpersonal, written, and verbal communication skills required.
• Demonstrated ability to make sound decisions and produce accurate, high-quality work under general or limited supervision.
• Working knowledge of complex commercial transactions.
• Working knowledge of credit agreement covenants, loan documentation requirements across multiple states, Article 9, UCC requirements, and other applicable federal and state regulations.
• Working knowledge of commercial and consumer lending policies.
• Strong analytical, critical thinking, and problem-solving skills.
• Strong teamwork, collaboration, and internal customer service skills.
• Proficiency with Microsoft Word, Microsoft Excel, and systems used to generate or manage loan documentation.
• Able to adjust priorities in response to changing business needs while maintaining accuracy and quality in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.