Documentation Specialist

GG Media Inc. is hiring a Documentation Specialist for work across its marketing, communications, public relations, content, client service, and campaign reporting. The role is full time, 100% remote, and open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for marketing, communications, public relations, content, client service, and campaign reporting, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across marketing and communications work.
• Track missing documents, expired records, required signatures, and outstanding corrections for the GG Media Inc. team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting marketing and communications work.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$53,500 - $61,000 per year

Schedule

Full time, 100% remote