Documentation Specialist

Duties

• Organizing, maintaining, and controlling company records
• Technical documents
• Compliance paperwork to ensure accuracy
• Traceability, and efficiency across operations
• Support departments such as quality, engineering, manufacturing, and management by ensuring all documentation meets company, customer, and regulatory requirements
• Preparing, reviewing, and filing technical and quality documents
• Maintaining records for inspections, certifications, procedures, and audits
• Controlling document revisions and ensuring only current documents are in use
• Supporting compliance for customer Data Book requirements
• Maintaining and organizing quality records, manufacturing records, weld logs, NDE reports, certifications
• Ensure revision of procedures, drawings, specifications is current and controlled
• Upload and manage records in ERP/MRP/customer portals
• Track document status, approvals, and expirations
• Compile final data records
• Prepare customer data books and certification packages
• Verify documentation meets customer, regulatory, and contract requirements
• Cook up documentation submissions with customers and suppliers
• Aid in audit, customer review, and regulatory inspection support
• Avoid paperwork bottlenecks by supporting production flow
• Generate reports for management on overdue documentation or project status
• Schedule document reviews and approvals
• Archive completed records per retention requirements
• Improve documentation systems and workflows
• Help transition from paper systems to digital systems
• Help Develop templates, checklists, and standardized forms
• Reduce documentation errors and improve turnaround time

Qualifications

Due to Military contract status requirements, US citizenship or Permanent Residency is mandatory for consideration.