Documentation Specialist

ABOUT THE ROLE Careerscape is supporting a client opening for a Remote Entry-Level Documentation Specialist. This role focuses on creating, organizing, reviewing, and maintaining business documents while ensuring records are accurate, accessible, and compliant with company standards. This is an excellent opportunity for someone who is detail-oriented, organized, and interested in building a career in documentation, business operations, administration, or process management. The Documentation Specialist will work closely with multiple departments to prepare reports, update internal records, maintain document repositories, and support operational efficiency in a fully remote environment. This role is ideal for candidates interested in documentation management, administrative support, records management, or business operations. COMPENSATION The salary range for this role is $70,000 - $95,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process. WHAT YOU’LL DO - Create, review, and maintain company documentation- Organize digital files and document repositories- Update policies, procedures, and operational records- Ensure documents meet formatting and quality standards- Assist with document version control and record management- Prepare reports, spreadsheets, and business documentation- Coordinate documentation requests across departments- Maintain confidentiality of sensitive company information- Support compliance and audit documentation when needed- Identify opportunities to improve documentation processes- Monitor document accuracy and completeness- Perform additional administrative and documentation duties as assigned WHAT WE’RE LOOKING FOR - High school diploma or equivalent required- Associate's or Bachelor's degree in Business Administration, Communications, English, Information Management, or a related field preferred- 0–2 years of experience in administration, documentation, records management, customer service, or related roles- Excellent written and verbal communication skills- Strong attention to detail and organizational abilities- Proficiency with Microsoft Office, Microsoft Excel, Microsoft Word, and Google Workspace- Ability to manage multiple tasks and meet deadlines- Ability to work independently in a remote environment- Strong problem-solving and time management skills- Professional, dependable, and team-oriented mindset NICE TO HAVE - Internship or entry-level administrative experience- Experience with document management systems (DMS)- Familiarity with SharePoint, Confluence, or similar collaboration platforms- Knowledge of document version control practices- Interest in business operations and process improvement BENEFITS & PERKS Benefits may include: - Fully remote work flexibility within the United States- Competitive entry-level compensation- Medical, dental, and vision insurance- Paid time off, holidays, and sick leave- 401(k) retirement savings plan- Paid training and onboarding- Career growth into Document Control Specialist, Business Operations Analyst, Project Coordinator, Compliance Specialist, or Knowledge Management Specialist roles- Performance-based bonuses- Professional development and certification assistance- Collaborative and supportive remote work environment WHY APPLY This role is ideal for someone who enjoys organizing information, maintaining accurate records, and supporting efficient business operations. You'll gain valuable hands-on experience while developing skills that can lead to long-term career growth in administration, documentation, and operations. ABOUT CAREERSCAPE Careerscape is a staffing and recruiting firm connecting talented professionals with employers across technology, finance, operations, administration, customer support, and professional services. APPLICATION NOTICE Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications. EQUAL OPPORTUNITY STATEMENT Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.