Document Specialist I

About the role

We are seeking a detail-oriented Document Specialist I to join our team in Minnetonka, MN. This entry-level position reports directly to the Export/Import Customs & Trade Compliance Supervisor and is responsible for performing rigorous paper audits, editing, assembling technical documentation, and maintaining comprehensive filing systems. The ideal candidate will ensure strict adherence to federal import/export recordkeeping regulations and support daily compliance administrative functions.

Responsibilities

• Organize, update, and maintain physical and digital filing systems utilizing numerical, alphabetical, chronological, and subject-based methods.
• Maintain file systems and recordkeeping for customs trade documents covering import and export operations in full compliance with 15 CFR and 19 CFR regulations.
• Perform audits, basic edits, formatting, assembly, and filing of various reports, technical documents, records, and correspondence.
• Assist cross-functional teams with document retrieval, archiving, and audit preparation.
• Ensure all document management activities conform to standard operating procedures (SOPs) and departmental trade compliance guidelines.

Requirements

• Entry-level (0–2 years of administrative, records management, or operational experience).
• High School Diploma or GED equivalent.
• Exceptional precision in auditing paperwork, proofreading text, and maintaining organized filing structures.
• Practical knowledge of standard office software (e.g., Microsoft Office Suite, PDF editors, data entry systems).
• Clear written and verbal communication skills.

Preferred Qualifications

• Prior exposure to or interest in international trade compliance, customs documentation, or regulatory administration.
• Familiarity with basic archiving techniques and document retention policies.

Location: Minnetonka, MN 55345
Duration: 4 months