Document Scanner Clerk

Our associates celebrate lives. We celebrate our associates. Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high‑quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.

Responsibilities

• Review contracts, property records, order forms and other paperwork to determine correlation
• Sort paperwork according to established rules and criteria
• Navigate database to find document locations based on available paperwork
• Scan and/or upload documents into the database, ensuring readability and accurate file names
• Track scans in an Excel spreadsheet, confirming that file contents align with spreadsheet information
• Identify personal or sensitive information and shred it according to company policy
• Recognize discrepancies between records, file names, and spreadsheets and communicate them to the team and management promptly
• Physically retrieve or relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) as needed
• Perform quality reviews of scans and uploads
• Manage workload and provide summary reports to management when necessary
• Collaborate with group leadership to complete high‑priority projects and interact with other corporate departments to manage data flow and deadlines
• Identify opportunities to streamline tasks associated with daily work functions
• Adapt to changing work requirements and environment as needed

Minimum Requirements

• High school diploma or equivalent
• Preferred: 2 years of experience in a role requiring strong attention to detail, such as auditing contracts and financial records

Knowledge, Skills & Abilities

• Problem‑solving abilities
• Proficiency in Microsoft Word, Excel, and Outlook
• Highly detail‑oriented with a careful eye for quality control and presentation of work
• Self‑motivated and driven to produce results within tight deadlines while maintaining maximum quality
• Strong verbal communication skills; ability to articulate project status as needed

Location: Clearwater, Florida 33759 (US‑FL)

Category: Administration and Clerical