Document Preparation Specialist

Position Summary

Genesis is seeking a Document Preparation Specialist to support its in-house legal team by completing and processing templated legal documents. This is an administrative role, no legal experience, license, or degree is required.

Requirements

• Complete and populate legal document templates (letters, notices, forms, and pleadings) using account and case information provided by the legal team.
• Accurately enter and verify data from account records, intake forms, or case files into document templates and internal systems.
• Proofread completed documents for accuracy, formatting, and completeness before routing for attorney or paralegal review.
• Track document status and queues; flag missing or inconsistent information and follow up with legal or collections staff to obtain it.
• Organize and file completed documents, both physical and electronic, according to department naming and filing conventions.
• Prepare documents for mailing, e-filing submission, or internal routing as directed by legal staff.
• Maintain and update document templates as directed; flag formatting inconsistencies or errors to the legal team.
• Maintain strict confidentiality of sensitive account, customer, and legal information.
• Support the legal team with other general administrative and clerical tasks as needed.

Qualifications

• High school diploma or equivalent.
• Exceptional attention to detail and accuracy, particularly with data entry and proofreading.
• Strong typing and computer skills; proficiency with Microsoft Word, Excel, and Outlook.
• Ability to follow detailed written instructions and templates precisely and consistently.
• Strong organizational skills and the ability to manage a high volume of documents and deadlines.
• No prior legal experience, paralegal certification, or degree required.
• Prior administrative experience a plus in a legal, financial services, or collections office environment.
• Familiarity with document management, case management, or mail-merge/forms-based software.
• Experience working with high-volume, deadline-driven document processing.

Benefits

• Medical, dental, and vision insurance
• Paid time off and company holidays
• 401(k) with company match (per company policy)