Document Controls Specialist II

About the role

Supports both project-level delivery and statewide materials compliance functions within GDOT-administered programs. Manages all project document control activities for the I-285 Top End Express Lanes Project.

Responsibilities

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

Requirements

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience.

Qualifications

• Ability to think in a detailed and structured way.
• Ability to be systematic and learn the industry being supported.

Skills

• Proficiency in SharePoint, Bluebeam Revu, and Microsoft Office Suite (Excel, Word, and PowerPoint) to support document management, reporting, tracking, and records administration.
• Familiarity with transportation or construction project delivery methods and an understanding of how multiple project disciplines interface throughout design and construction.
• Strong attention to detail with a process-oriented mindset and the ability to quickly learn, interpret, and apply project procedures, standards, and document control requirements.
• Excellent organizational, communication, and coordination skills, with the ability to manage multiple priorities and maintain accurate project records in a fast-paced environment.
• Effective technical writing and document review skills, with the ability to prepare, track, and communicate project information clearly and professionally.
• Ability to collaborate with project leadership, agency representatives, consultants, contractors, and multidisciplinary project teams to support successful project delivery.

Benefits

Click here for benefits information: HNTB Total Rewards

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