Document Control Administrator II

Key Responsibilities

• Promote and support a strong safety culture in all work activities
• Manage maintenance documentation processes, including creation, review, approval, and distribution
• Create and maintain procedures, forms, reports, spreadsheets, and correspondence
• Perform data entry and maintain accurate records in SAP (CMMS)
• Manage equipment hierarchy, Bills of Materials (BOMs), and Process Fiori approval requests
• Create repair folders and document maintenance work performed on refinery equipment
• Analyze repair documentation to identify root causes and assign problem/cause codes
• Run and interpret SAP reports and notification summaries
• Prepare daily maintenance documentation packages for supervisors
• Partner with Maintenance Planner and Scheduler to support on-time completion of Preventive Maintenance (PM)
• Track and report equipment reliability and maintenance performance metrics
• Manage audit documentation and support compliance processes, including Management of Change (MOC)
• Maintain document control systems (e.g., Livelink), including scanning, indexing, and distribution
• Manage documentation for new equipment and maintain manufacturer manuals library
• Identify and implement improvements to documentation processes and workflows
• Coordinate schedules and maintain tracking tools for documentation and equipment records
• Communicate effectively with cross-functional teams and stakeholders
• Support special projects and additional duties as assigned

Required Qualifications

• Legally authorized to work in the U.S.
• High school diploma or GED
• 3+ years of experience in document control, maintenance support, or CMMS administration
• Prior SAP experience
• Proficiency with Microsoft Office (Excel and Word)
• Valid TWIC Card
• Valid Driver’s License (travel in company vehicle may be required)
• Completion of HASC (site-specific safety training)
• Able to pass background check and drug screening (ASAPcheck)

Preferred Qualifications

• Experience in a refinery or industrial environment
• Strong experience with SAP reporting, analytics, and master data management
• Familiarity with maintenance workflows and reliability tracking