Office Administrator

About the role

iReSolve Construction Group is a growing, fast-paced NYC general contractor specializing in high-end commercial spaces, luxury hospitality, and custom residential renovations. We are seeking an experienced Office Administrator who is eager to learn, adapt, and develop long-term within our company.

Responsibilities

• Maintain accurate, organized project records and detailed job costing reports.
• Schedule and coordinate subcontractors, executing consistent follow-ups to maintain tight project timelines.
• Liaise daily with the company president to provide real-time updates on active projects.
• Source and order construction materials to ensure on-site teams have the supplies they need.
• Verify that all subcontractor and project insurance policies are valid, compliant, and up to date.
• Prepare comprehensive project proposals, estimates, and change orders.
• Manage accounts receivable (AR) and accounts payable (AP) data entry and tracking for all ongoing projects.
• Cook up and schedule site visits, client walkthroughs, and team meetings.

Requirements

• Minimum of 3–5+ years of administrative experience strictly within the construction industry.
• Strong proficiency with Microsoft Office Apps (Word, Excel, Outlook).
• Excellent punctuality, time management, and organizational skills.
• Promptly respond to emails and phone calls.
• Proven ability to work independently with minimal oversight while collaborating smoothly within a close team.
• A proactive mindset with a strong desire to learn, adapt, and grow professionally within a expanding company.

Qualifications

• Hands-on experience using QuickBooks for construction bookkeeping, AP/AR, or job costing.
• Familiarity with digital construction project management platforms (such as JobTread).