Document Controls Specialist

Responsibilities

• Aid in receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Timely distribute project documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Aid in preparing reports, logs, and transmittals for project teams.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Qualifications

• Passion for working collaboratively with others.
• Ownership in the work you do.
• Using your talents to positively affect communities.
• Bachelor’s or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to handle multiple priorities.