Document Controls Specialist

Essential Job Duties

• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool.
  • This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
  • Prepare transmittals, distribute documents, and retrieve documents.
  • Affiliate with the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
  • Process project documents and maintain document control files in accordance with project document control procedures.
  • Document Control Support encompasses both electronic and hard copy distribution and filing.
  • Establish and maintain files; receive, index and scan documents.
• Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

Hardware/Software Knowledge

• Microsoft Office Suite of software is required.
• Expertise in Excel required.
• Experience with Bluebeam/Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.

Professional Experience Level/Other Qualifications

• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
• Must be detail oriented and highly organized.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Experience with public agencies contract administration is preferred.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Compensation and Benefits

• Compensation Range: $75,656.68 - $86,464.77
• STV offers the following benefits:
  • Health insurance, including an option with a Health Savings Account
  • Dental insurance
  • Vision insurance
  • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
  • Disability insurance
  • Life Insurance and Accidental Death & Dismemberment
  • 401(k) Plan
  • Retail Counseling
  • Employee Assistance Program
  • Paid Time Off (starting at 16 days)
  • Paid Holidays (9 days)
  • Back-Up Dependent Care (up to 10 days per year)
  • Parental Leave (up to 80 hours)
  • Continuing Education Program
  • Professional Licensure and Society Memberships