Document Controls Specialist

About the role

This Opportunity WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.

Requirements

• Bachelor's Degree or equivalent experience
• 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

Qualifications

• Minimum Qualifications:
• Bachelor's Degree or equivalent experience
• 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

Skills

• Document Management
• Microsoft Office
• SharePoint
• Bluebeam
• Microsoft 365

Benefits

• Comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.

Contact

To apply, please visit WSP USA Careers Page.

Equal Opportunity Employer

WSP USA is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

Notice to Third Party Agencies

We do not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.