Document Controls Specialist
Duties and Responsibilities
Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Work within the existing Electronic Document Management System (EDMS).
Knowledge of document management process, procedures, and systems.
Provide Document Management support to the entire project team.
- Retrieve files
- Upload / Download files
- Manage Document Naming Convention, numbering, assigning, and distribution
- Process Incoming/Outgoing documentation
- Ensure that electronic record files as required are maintained in good order to comply with contractual requirements
Familiar with the Submittal and RFI Packages Procedure and Processes.
Work with project department leads to ensure timely processing of documentation.
Minimum Qualifications
- Bachelor's Degree or equivalent experience
- 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
- Must have experience with Microsoft Office
- Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
- Excellent organization, coordination, and prioritizing skills.
- Strong reading, comprehension, and written retention skills.
- Exhibit good problem solving skills and superior attention to details.
- Exceptional client relations and customer service skills.
- Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
- Able to work in a team or independently in a multi-disciplinary team environment.
- Maintain confidentiality at all times.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
Benefits
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.
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