Document Controls Manager

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas, Louisiana, or Arkansas WSP US location.

Your Impact

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Set up document management systems and manage from inception through duration to final completion and closeout of project
• Monitor and manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent
• Electronic Document Management Certifications
• Work with Project Information Management Systems Team for access, security, and troubleshooting
• Knowledge of document management process, procedures, and systems
• Perform recurring training on Document Management Requirements and EDMS use
• Implement efficient workflow processes, initiate and track document reviews
• Retrieve files
• Upload/download files from EDMS, manage document naming, convention, numbering, assigning, distribution
• Process incoming/outgoing transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction, or similar projects including start-up and closeout processes
• Experience in implementing document management systems and procedures for large and mega programs in construction
• Certified in e-Builder or InEight
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written, and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Technical knowledge of industry documents, records, and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, PowerPoint, Excel, and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

Benefits

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.