Document Controls Manager

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Remove boilerplate, navigation, EEO, etc. Keep substantive info. Let's parse the job description. Content: - Opening: "This Opportunity WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location." - "Your Impact" heading then "Duties And Responsibilities" then bullet list (actually paragraphs). Let's extract duties/responsibilities. List of duties (from "Your Impact" section): - Influence the narrative by understanding what needs to be done to support the project vision and initiatives - Experience in implementation of document management systems for large/mega programs in design/construction - Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project - Monitor and Manage the Electronic Document Management System(s) - Develop and administer the project “Document Management Plan” - Develop and administer Document Control Procedures and Training Guidelines - Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent. - Electronic Document Management Certifications. - Work with Project Information Management Systems Team for access, security and troubleshooting. - Knowledge of document management process and procedures and systems - Perform reoccurring training on Document Management Requirements and EDMS use - Implement efficient work-flow process, initiate and track document reviews - Retrieve files - Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution. - Process Incoming/Outgoing Transmittals and documentation - Initiate and track reviews through Bluebeam Sessions - Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements - Optimize Document Control productivity, efficiency, and service quality across all departments. - Work with project department leads to ensure timely processing of documentation along with any future updates - Produce progress reports as required Then "Minimum Requirements Who You Are" heading then bullet list: - Bachelor's degree or equivalent - Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes. - Experience in implementing document management systems and procedures for large and mega programs in construction. - Advanced computer and word processing skills using MS Office applications including SharePoint - Experience supervising and leading Document Control Team Members - Excellent interpersonal, written and verbal communication skills - Ability to coordinate several high-priority deadlines simultaneously - Maintain confidentiality at all times - Excellent written and verbal communication skills (duplicate) - Technical knowledge of industry documents, records and data management systems - Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio - Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures Then "About WSP" with paragraphs about company, benefits, etc. Benefits: "Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career." Also: "WSP provides a flexible and agile workplace model while meeting client needs." Also: "At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base." Also: "Your daily contributions to your team will be essential in meeting client objectives, goals and challenges." Also: "Are you ready to get started?" (maybe not needed). Also: "WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer ..." (boilerplate to remove). Also: "Notice To Third Party Agencies ..." (boilerplate to remove). Also: "The selected candidate must be authorized to work in the United States." (maybe keep as requirement? It's a requirement but could be considered minor metadata; but we can include in Requirements maybe.) We need to decide sections: About the role (maybe summary), Responsibilities, Requirements, Qualifications (maybe overlapping), Skills, Benefits, Pay, Schedule. We have no explicit Pay or Schedule info. So we should NOT create those sections. We have Benefits info: medical, dental, vision, disability, life, retirement savings, flexible agile workplace model. So we can create Benefits section. We have Responsibilities: list above. We have Requirements: Bachelor's degree, 7-10 years experience, etc. We have Skills: maybe list of software, certifications, etc. Could be separate Skills section. We have Qualifications: maybe overlapping with Requirements; but we can combine. We need to avoid duplicate content. Let's structure:

About the role

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Responsibilities

• ... each duty as li

Requirements

• ... each requirement

Skills

• ... software, certifications, etc.

Benefits

• ... benefits

We must not include sections with placeholder text. Ensure we have substantive content. Now extract specifics. Responsibilities list (I'll rewrite each as concise bullet but preserve meaning). Must not invent or summarize away detail; we can keep the sentences as is. Let's list them exactly as in text: - Influence the narrative by understanding what needs to be done to support the project vision and initiatives - Experience in implementation of document management systems for large/mega programs in design/construction - Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project - Monitor and Manage the Electronic Document Management System(s) - Develop and administer the project “Document Management Plan” - Develop and administer Document Control Procedures and Training Guidelines - Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent. - Electronic Document Management Certifications. - Work with Project Information Management Systems Team for access, security and troubleshooting. - Knowledge of document management process and procedures and systems - Perform reoccurring training on Document Management Requirements and EDMS use - Implement efficient work-flow process, initiate and track document reviews - Retrieve files - Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution. - Process Incoming/Outgoing Transmittals and documentation - Initiate and track reviews through Bluebeam Sessions - Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements - Optimize Document Control productivity, efficiency, and service quality across all departments. - Work with project department leads to ensure timely processing of documentation along with any future updates - Produce progress reports as required Note some are phrased as experience/knowledge rather than duties; but we keep. Now Requirements list: - Bachelor's degree or equivalent - Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes. - Experience in implementing document management systems and procedures for large and mega programs in construction. - Advanced computer and word processing skills using MS Office applications including SharePoint - Experience supervising and leading Document Control Team Members - Excellent interpersonal, written and verbal communication skills - Ability to coordinate several high-priority deadlines simultaneously - Maintain confidentiality at all times - Excellent written and verbal communication skills (duplicate; we can keep one) - Technical knowledge of industry documents, records and data management systems - Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio - Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures - The selected candidate must be authorized to work in the United States. (maybe include) We can deduplicate "Excellent interpersonal, written and verbal communication skills" and "Excellent written and verbal communication skills". Keep one. Now Skills list: could include software, certifications, etc. But some already in responsibilities. However we can create Skills: Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent; Electronic Document Management Certifications; Advanced computer and word processing skills using MS Office applications including SharePoint; Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio; Technical knowledge of industry documents, records and data management systems. But to avoid duplication, maybe we just include skills not already covered. However instruction: preserve ALL substantive information; do not invent or summarize away detail. So we must keep all info; duplication is okay if it's in original. But we should not repeat same sentence verbatim multiple times? It's okay if it's in original but we can keep once. The original had duplicate communication skills; we can keep one. Now Benefits: from About WSP paragraph: - Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career. - WSP provides a flexible and agile workplace model while meeting client needs. - At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. - Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. We could also include "Are you ready to get started?" but that's call to action; maybe not needed. We should not include boilerplate like EEO, third party agencies, etc. Now produce HTML. We need to use

for section headings. Use

• for any list of duties/requirements/benefits, and

  for prose. Thus:

  About the role

  WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

  Responsibilities

  • Influence the narrative by understanding what needs to be done to support the project vision and initiatives
  • Experience in implementation of document management systems for large/mega programs in design/construction
  • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
  • Monitor and Manage the Electronic Document Management System(s)
  • Develop and administer the project “Document Management Plan”
  • Develop and administer Document Control Procedures and Training Guidelines
  • Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent.
  • Electronic Document Management Certifications.
  • Work with Project Information Management Systems Team for access, security and troubleshooting.
  • Knowledge of document management process and procedures and systems
  • Perform reoccurring training on Document Management Requirements and EDMS use
  • Implement efficient work-flow process, initiate and track document reviews
  • Retrieve files
  • Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
  • Process Incoming/Outgoing Transmittals and documentation
  • Initiate and track reviews through Bluebeam Sessions
  • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
  • Optimize Document Control productivity, efficiency, and service quality across all departments.
  • Work with project department leads to ensure timely processing of documentation along with any future updates
  • Produce progress reports as required

  Requirements